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Corporate Events Planner

3 weeks ago

Waterloo, Canada Open Text Corporation Full time

**Req id**:30538- Waterloo, ON, CA**OPENTEXT - THE INFORMATION COMPANY**

As the Information Company, our mission at OpenText is to create software solutions and deliver services that redefine the future of digital. Be part of a winning team that leads the way in Enterprise Information Management.**THE OPPORTUNITY**:

- The Corporate Event Planner will be a part of the Events Team to help manage various external & internal events from concept to completion.**YOU ARE GREAT AT**:

- Supporting the client relationship by handling the logistics involved with the flawless execution of meeting or event details
- Support collaborative relationships with other internal departments and effectively meet deadlines established with the execution of a specific meeting or event. Prepare meeting function specifications.
- Provide on-site support during the execution of meetings and events
- Research venues, support agenda and content development, oversee registration needs, plan menus, on-site logistics and any exhibit requests
- Assist with transfer and travel requirements
- Manage hotel rooming lists
- Assist with VIP requirements
- Manage and understand hotel room blocks and contract
- Planning and or registration of conferences & other events (annual conferences, incentive trips and sales meetings) involving all aspects pre & post planning
- understand budgets, manage revenue/expenses and reconciliation of expenses
- Source, research and work with external vendors
- Work with internal resources and stakeholders in the execution of projects
- Develop and manage work plans
- Involvement with site selections
- Registration and reporting
- Shipping internationally

**WHAT IT TAKES**:

- 3-5 years event planning or registration experience (preferably in a high-tech environment)
- Excellent organizational skills along with the ability to work towards strict deadlines & multiple projects
- Excellent financial management skills, attention to detail
- Customer service oriented
- 25 % travel required (both domestic and international)
- Proficient in Microsoft office, particularly Excel & PPT
- Cvent knowledge and experience required
- Digital Platform experience required- Post-secondary education in Marketing, Communications, Hospitality or equivalent experience
- Event planning accreditation, or ongoing studies, preferred.- Subject to applicable laws and regulations, OpenText’s global vaccination policy requires all employees to be fully vaccinated against COVID-19 to enter an OpenText office. Accommodations may be available for specific roles.