Assistant to The Director and Client Onboarding Administrator

2 weeks ago


Montréal, Canada Chabad Lifeline Full time

**Responsibilities**:

- Assistant to the Director_
- Daily scheduling and reminders
- Communications duties
- Create and maintain spreadsheets and documents
- Maintaining our mailing list
- Client Onboarding Administration_
- Client onboarding and reception duties (answering phones, answering the door, filing requests for service for prospective clients, answering client questions, taking and following up on messages for counsellors, etc.)
- Working with our staff to continually update and optimize the client onboarding process
- Request for Services tracking support and troubleshooting
- CRM database “superuser” administration and support duties (training provided)
- Office Management_
- Overseeing and managing janitorial staff
- Tracking and reporting any issues relating to the building and office upkeep and presentation
- Setting up teleconferencing for team meetings
- Making various online purchases
- Payroll: tracking and reporting staff vacation and sick days; managing changes and problems; reviewing and approving biweekly payroll reports
- Other duties as required

**Qualifications/Requirements**:
Strong writing ability, solid computer skills (Word, Excel, Google Suite, CRM), attention to detail, ability to multitask, a warm and calm personality, and a passion for helping the vulnerable are major assets. A B.A. in a relevant field and/or experience with addiction are considered pluses. No French required.

Pay: $23.00-$30.00 per hour

Expected hours: 28 per week

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Flexible language requirement:

- French not required

**Education**:

- Secondary School (required)

Work Location: In person



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