Executive Assistant

6 days ago

Vancouver, Canada Thinkingbox Full time

**About Stern Partners**

Stern Partners is a Vancouver-based investment firm with a diverse portfolio of operating companies across a wide range of industries. Stern Partners is built on long-term relationships, operational excellence, and a commitment to integrity and performance.

**The Opportunity**

We are seeking a highly organized, professional, and discreet **Executive Assistant** to provide dedicated support to the Founder and President. This is a dynamic, hands-on role that requires exceptional attention to detail, sound judgment, and the ability to manage a wide range of personal and professional responsibilities in a fast-paced environment.

**Key Responsibilities**:

- ** Calendar Management**:

- Proactively manage the President’s schedule with efficiency and foresight.
- Travel Coordination: Handle all aspects of travel planning including price comparisons, bookings, check-ins, e-upgrade monitoring, boarding pass printing, and real-time updates on flight status.
- ** Communication Management**:

- ** Personal Assistance**: Attend to personal matters for the President and family members with discretion and care.
- ** Office & Administrative Support**:

- Coordinate corporate meals, meetings, and events (e.g., Christmas lunch, corporate gifts, farewell parties).
- Filter and share relevant newspaper articles.
- Maintain electronic and physical filing systems.
- Oversee petty cash.
- ** Errands & Daily Support**:

- Ensure breakfast and lunch are arranged daily for the President.
- Track donation activity and upcoming renewals (passports, Nexus, flight passes).
- Provide additional administrative and operational support as needed.

**Qualifications**:

- 5+ years of executive support experience, ideally supporting C-level leadership.
- Exceptional organizational and time management skills.
- High level of discretion, professionalism, and judgment.
- Strong written and verbal communication skills.
- Proficient with Microsoft Office Suite and general office technology.
- A proactive, service-oriented approach with the ability to anticipate needs.
- Ability to work full-time onsite in a fast-paced, professional environment.
- Able to manage multiple tasks and deadlines.

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