File Clerk

6 days ago


Regina, Canada MLT Aikins LLP Full time

**Job Title**: File Clerk

**Location**: Regina, or any of our office locations in Saskatoon, Winnipeg, Calgary or Edmonton

**Closing date**: July 24, 2025

**Competition Number**: MLTA-FIN-202507-055

**Who we are**

MLT Aikins is a full-service law firm of more than 350 lawyers and nearly 500 additional team members across the four western provinces. Named one of Canada’s best law firms by the _Globe and Mail_, MLT Aikins is the only law firm to have offices in Winnipeg, Regina, Saskatoon, Calgary, Edmonton and Vancouver. As one of the largest firms in Canada, we have the bench strength and geographic scope to meet the increasingly complex needs of clients.

**Job summary**

**Responsibilities include**:

- Efficiently and accurately entering names, addresses, numbers, dates and other information into spreadsheets and databases
- Creating, managing and maintaining electronic files
- Producing reports from within the database and Excel
- Performing client conflict checks, opening and closing files
- Organizing and prioritizing large volumes of information
- Responding to and assisting lawyers, management and staff, providing information and ensuring appropriate follow-though and/or resolution
- Reviewing and verifying tasks for completeness and tracking down missing information
- Retrieving files from offsite storage, including physical capacity to handle file boxes
- Tracking information that is removed from files/boxes in order to ensure the material is returned
- Completing project work as required, assisting other departments in Aderant and data improvements

**Qualifications include**:

- Graduate of a recognized administrative program or equivalent
- A minimum of three years proven experience in a file clerk role
- Extremely well-organized with the capability to balance competing priorities in a deadline-driven environment
- Excellent attention to detail
- Good written and verbal communication skills in order to respond quickly to requests and queries
- Dependable, team player with strong interpersonal skills
- Ability to handle sensitive and confidential information
- Position continually requires demonstrated poise, tact and diplomacy
- Proficient in software tools including Word, Excel and Outlook and the internet
- Knowledge of Aderant or other legal and accounting software is an asset

**We offer**:

- A competitive salary depending on experience
- Comprehensive coverage for health and wellness benefits
- Access to group savings plans and investment options

**Our diversity statement


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