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Assistant Vice President, Company Secretarial

4 weeks ago

Montréal, Canada Maples Group Full time

**Position**:Assistant Vice President - Company Secretarial

**Location**:Montreal

**About Us**

The Maples Group is a global leader in financial services, trusted by many of the world’s largest hedge fund managers, private equity firms, and international corporations.

Our side-by-side financial and legal teams consistently deliver award-winning services to a global client base, offering unrivalled learning and career opportunities to our 2,500 colleagues worldwide.

**What’s it like to work here?**

We are driven to excel, and collaboration is key to our continued success. We can go further for our clients because we go further for each other too. Our inclusive culture creates an environment where people can be themselves at work while doing their best work. No matter where you work in the Maples Group, you will be part of a global team.

**The Opportunity**

We are looking for an accomplished Assistant Vice President to join our Company Secretarial team as part of our financial services business in Montreal.

Consistently recognised as one of Montreal’s Top Employers, the Maples Group established our operations in the central downtown area in 2009. Our Montreal office exemplifies our culturally rich and entrepreneurial organisation, with over 300 colleagues from 50 countries collaborating to deliver best-in-class solutions to clients worldwide. As part of our Montreal team you will:

- be responsible for drafting a high volume of detailed minutes of board and shareholder meetings from hand written notes and/or meeting recordings and ensuring that all matters arising from such meetings are appropriately captured;
- ensure that junior team members draft minutes of their clients to a meticulous standard, monitor their performance, provide supervision, mentoring, training and guidance in relation to production of minutes from audio recordings and hand written notes;
- perform other administrative and corporate secretarial tasks, such as, coordinating, scheduling and attending board meetings telephonically, ensuring the efficient collation, preparation of distribution of board papers, draft minutes and resolutions;
- may also be asked to coordinate statutory and regulatory filings, electronically maintain statutory books and records;
- proactive and attentive relationship management;
- attending to a broad range and high volume of daily global team and client requests often within tight timeframes;

**What You Bring**
- University or college degree;
- previous minute drafting experience, or 2-3 years of experience with corporate/law structures is a must;
- must be able to work independently, thrive at multi-tasking and have strong problem solving, quantitative and analytical skills ; Microsoft Word, Excel, PowerPoint and Outlook are a must;
- knowledge of international corporate structures, investment funds, other offshore vehicles and Irish regulatory landscape are beneficial;

**About the Maples Group**

Over five decades, the Maples Group has grown from modest beginnings into one of the world's preeminent professional services firms, offering specialised fiduciary, fund administration, regulatory and compliance, entity formation and management and legal services on the laws of the British Virgin Islands, the Cayman Islands, Ireland, Jersey and Luxembourg.

You can learn more about the Maples Group on **our corporate website**. Experience our culture and our people on our **Careers Page**or on **LinkedIn**.

**Poste **:Vice-président adjoint, Secrétariat d’entreprise

**Emplacement **:Montréal

**À propos de nous**

Le Groupe Maples est un leader mondial des services financiers auquel font confiance de nombreux gestionnaires de fonds de couverture, sociétés de capital-investissement et entreprises internationales parmi les plus importants au monde.

Nos équipes financières et juridiques, qui travaillent côte à côte, fournissent constamment des services primés à une clientèle mondiale, offrant ainsi des possibilités d’apprentissage et de carrière inégalées à nos 2 500 collègues dans le monde.

**Milieu de travail**

Nous sommes déterminés à exceller et la collaboration est la clé de notre réussite constante. Nous pouvons aller plus loin pour nos clients parce que nous allons aussi plus loin les uns pour les autres. Notre culture inclusive crée un environnement où les gens peuvent être eux-mêmes au travail, tout en donnant le meilleur d’eux-mêmes. Quel que soit votre lieu de travail au sein du Groupe Maples, vous ferez partie d’une équipe mondiale.

**L’occasion**

Nous recherchons un(e) vice-président(e) adjoint(e) accompli(e) pour se joindre à notre équipe de secrétariat d’entreprise dans le cadre de notre activité de services financiers à Montréal.

Constamment reconnu comme l’un des meilleurs employeurs de Montréal, le Groupe Maples a établi ses activités dans le centre-ville en 2009. Notre bureau de Montréal illustre bien la richesse culturel