Office Administrative Assistant

1 week ago

Ottawa, Canada Medi Hair Loss & Scalp Clinic Full time

**Job Summary**

**Responsibilities**:

- Oversee daily office operations and ensure a smooth workflow.
- Perform data entry tasks accurately and efficiently.
- Manage appointment scheduling and maintain office calendars.
- Assist with medical office tasks, including patient check-ins and record management.
- Utilize QuickBooks for basic accounting tasks as needed.
- Proofread documents for accuracy and clarity before distribution.
- Handle clerical duties such as filing, faxing, and organizing office supplies.
- Maintain phone systems to ensure effective communication within the office.

**Experience**:

- Previous experience in an administrative role is preferred.
- Familiarity with medical office procedures is a plus.
- Experience with QuickBooks is advantageous but not mandatory.
- Strong proofreading skills to ensure high-quality documentation.
- Excellent customer support skills with a friendly demeanor.
- Ability to manage multiple tasks while maintaining attention to detail in a busy environment.

**Job Types**: Part-time, Permanent

Expected hours: 25 - 40 per week

Schedule:

- Evening shift
- Monday to Friday
- Weekends as needed

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Work Location: In person

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