Building Services Coordinator

*BUILDING SERVICES COORDINATOR**Location: Ottawa, ON.**Build your future at Minto**
Since 1955, we’ve been proudly building better places for people to live, work and play, one home and one relationship at a time. To us, it’s all about special moments — like the thrill of a new apartment, the pride in owning a first home, or a growing investment partnership. We recognize this continues with great employees, like you, and would love for you to join us on our mission. At Minto we welcome change, celebrate new ideas and provide you with the resources, professional training and diverse opportunities to grow your career.
**Your offer will include**:

- Competitive salary
- Annual bonus + benefits effective 1st day + RRSP matching plan + 3 weeks’ vacation
- Tuition reimbursement plans and professional development courses
- Employee recognition platform - Be rewarded by your colleagues for your contributions
- Flexible summer hours
- Many exciting career opportunities

**Your Role on our Team**: The Building Services Coordinator is responsible for overseeing the services performed on the interior and exterior of the building in order to maintain a safe, clean and operational facility for the tenant.
**In this role, you will**:

- Conducts daily site inspections of the building exterior and interior in order to maintain a safe and hazardous free environment;
- Inspects, directs and liaisons with various contractors responsible for the building (i.e. cleanliness, exterior landscaping, interior plant maintenance and snow removal);
- Inspects washrooms and common areas daily for cleanliness and provides a monthly report to PWGSC and the contract cleaning company;
- Arranges and oversees recycling and waste programs including disposal of food waste, cardboard, and construction waste;
- Arranges waste audits for the building and provides solutions for efficiencies;
- Responds to and coordinates the closing of NSCC calls, including after-hours and urgent calls;
- Reviews the daily NSCC report to ensure issues are closed;
- Distributes and manages building keys;
- Issues purchase orders for contractors and suppliers;
- Coordinates Building Service Requests with PWGSC and tenants, including soliciting and providing quotes and scheduling approved work with end user;
- Arranges seasonal decorations for both interior and exterior;
- Coordinates tenant moves with regards to garbage and recycle fit up;
- Coordinates special events such as New Year’s Eve, Children’s Christmas Party, Blood Banks, and Town Halls.
- Participates in the Health & Safety Committee meetings and investigates action items pertaining to daily building operations;
- Prepares Health and Safety incident reports for PWGSC and Minto when required;
- Liaises with PWGSC Facility Management to coordinate client services regarding building access afterhours, power shutdowns etc.;
- Acts as the designated Company Security Officer (CSO), which includes identifying employees who require access to Protected/Classified information, assets or work sites;
- Other duties within the scope, spirit, and purpose of the job, as requested by management.

**We would like you to have**:
**Education**: A University Degree or College Diploma is required in a relevant field.
**Experience**: A minimum of three (3) to five (5) years of relevant work experience in a similar role is required.
**Specialized Skills, Knowledge and Abilities**:

- Microsoft Office (Word, Excel and PowerPoint), Outlook
- Yardi
- Communication skills (listening, verbal and written)
- Problem Solving skills
- Good Judgment
- Interpersonal skills
- Initiative and creative
- Attention to detail

TAS6