Office Manager

2 days ago

Thornhill, Canada DataStealth Full time

Salary:
DataStealth is a data protection platform that allows organizations to discover, classify, and protect their most sensitive data and documents, ensuring that sensitive data and documents are secure and that they meet applicable privacy, regulatory, governance and compliance requirements.

We are one of the world's leading and fastest growing cybersecurity software companies. Our team is the best in the business. Our patented software provides our large enterprise customers with the ability to solve complex data security problems with paradigm shifting technology that can actually solve problems.

**About You**:
You are highly organized and detail-oriented with exceptional interpersonal and problem-solving skills. Your proactive mindset ensures smooth office operations, and your creative approach enhances team dynamics. Strong communication abilities, resourcefulness, and cost-effective management are your key strengths. You have worked in a start-up or similar environment and are comfortable with the ambiguousness and challenges that come with it. If you thrive in a collaborative, fast-paced environment, and are able to wear multiple hats, then this is the job for you

**Responsibilities**:

- Oversee our Mississauga office operations, ensuring a smooth and efficient work environment.
- Manage office supplies, equipment, and facilities, coordinating with vendors as needed.
- Assist in organizing company events, meetings, and conferences.
- Act as a point of contact for employees, addressing inquiries and providing support.
- Collaborate with HR for onboarding and offboarding processes, ensuring a positive experience for new and departing employees.
- Foster a positive office culture, organizing team-building activities and initiatives.
- Assist in managing office budgets, tracking expenses, and ensuring cost-effectiveness.
- Process invoices, expenses, and reimbursements in a timely manner.
- Coordinate travel arrangements and logistics as needed for employees, including booking flights, accommodations, and transportation, ensuring a seamless travel experience.
- Facilitate internal communication channels, ensuring effective information flow within the organization.
- Assist in drafting and distributing internal announcements and updates.
- Liaise with external vendors and service providers, negotiating contracts and agreements to optimize office services.
- Coordinate emergency preparedness and evacuation procedures.
- Ad-hoc responsibilities as needed.

**Requirements**:

- 2+ years of experience in office management, EA or related role.
- Strong organizational and multitasking skills, with attention to detail.
- Excellent communication and interpersonal abilities.
- Proficiency in Google Suite, Zoom and other technologies.
- Ability to work independently, prioritize tasks, and meet deadlines.
- Previous experience in a technology or cybersecurity company is an asset.
- ** Able to commute and work in our Mississauga office Monday to Friday.

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