Executive Assistant

1 week ago

Thunder Bay, Canada Independent First Nations Alliance Full time

Job #214 Executive Assistant

Location: Sioux Lookout/ Thunder Bay Office (Onsite)

Department: Health Services

Type of Role: Full-Time TERM

**Responsibilities**:

- Manage and facilitate communication channels within the department and with external stakeholders.
- Attend meetings as directed or upon request to document and take minutes
- Initiate or respond to inquiries on behalf Health Services.
- Organize and maintain essential documents, reports, and correspondences vital for health initiatives.
- Implement appropriate filing systems for easy access and retrieval.
- Maintain records of applicable resolutions, letters of support, and correspondence.
- Serve as a cultural liaison, respectfully navigating community protocols and practices in communications and engagements.
- Coordinate and assist in organizing events relevant to health, such as meetings, community outreach programs, and cultural gatherings.
- Provide administrative support to the director, managing calendars, scheduling appointments and meetings, and coordinating travel arrangements.
- Assist in budget preparation and monitoring budgets as assigned.
- Prepare minutes, reports, proposals, etc.

**Position Requirements**:

- Post-secondary education, undergraduate degree, diploma, or equivalent combination of education and executive assisting or office management experience.
- 3 years of practical experience in administration, management, or advisory services.
- Financial literacy in accounting concepts related to budget control and expenses.
- Excellent computer skills: Word Office, Excel, MS Outlook, and PowerPoint.
- Clear Criminal Record Check with Vulnerable Sector Check and proof of immunizations (or valid medical exemption)
- Driver’s license G with clear driving abstract and reliable vehicle
- Ability for occasional travel to IFNA communities via small aircraft and/or vehicle
- Strong interpersonal and communication skills (written and oral).
- Experience maintaining confidentiality (HIPAA compliant).
- Ability to multitask and work with mínimal supervision.
- Understanding of Indigenous history, traditions, and beliefs.
- Ability to speak one of the Indigenous dialects is an asset.
- Familiarity with Indigenous communities and organizations is preferred.
- Note: Flexibility is key at IFNA. You may occasionally cover tasks outside your role, ensuring comprehensive support for our organization's mission._

**Salary Range**: $60,000 - $69,450

**Schedule**: Regular hours from Monday to Friday with weekends, overtime and on-call availability.

**Deadline**: September 15, 2025
- IFNA encourages any applicant with accessibility considerations to come forward throughout the recruiting processes._

**Job Types**: Full-time, Fixed term contract

Pay: $60,000.00-$69,450.00 per year

Work Location: In person

Application deadline: 2025-09-15

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