Secretary 3

2 weeks ago

Winnipeg, Canada Health Sciences Centre Full time

**Requisition ID**: 379331

**Position Number**: 20074627

**Posting End Date**: Open Until Filled

**City**: Winnipeg

**Employer**: Shared Health

**Site**:Health Sciences Centre

**Department / Unit**: Security Services

**Job Stream**: Non-Clinical

**Union**: CUPE

**Anticipated Start Date**: 05/01/2025

**FTE**:1.00

**Anticipated Shift**: Days

**Work Arrangement**: In Person

**Daily Hours Worked**: 7.50

**Annual Base Hours**: 1950

**Salary**:$22.802, $23.486, $24.190, $24.917, $25.664, $26.432

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

**Position Overview**:
The incumbent is responsible for providing clerical support to the HSC Security Services department including processing job postings and related paperwork, maintaining position control, registering new hires in orientation sessions, ensuring that the Manager(s) is/are aware of staffing levels, maintaining information and employee profiles in the staff scheduling system, updating the day to day schedule changes in and running staffing reports as requested. Enters reports in the security reporting program. Performs duties in the Access Card office. and performs other clerical duties as assigned.

**Experience**:

- Minimum two years previous related experience, preferably in a health care setting.
- Experience with the SAP payroll program preferred.
- Experience with scheduling including long call and short call required.

**Education (Degree/Diploma/Certificate)**:

- Complete Grade 12 education, Manitoba standards, required.
- Successful completion of a recognized secretarial training program required.
- A combination of education and experience may be considered.

**Certification/Licensure/Registration**:
Not applicable

**Qualifications and Skills**:

- Excellent interpersonal, organizational, and decision-making skills required.
- Must have excellent English communication skills, both oral and written.
- Typing 50 wpm.
- Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word, and Outlook.

**Physical Requirements**:

- Must be able to function in a high volume, high traffic environment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

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