Secretary 3

3 days ago

Winnipeg, Canada Health Sciences Centre Full time

**Requisition ID**:369795

**Position Number**:20017875

**Posting End Date**:November 14, 2024

**City**:Winnipeg

**Employer**: Shared Health

**Site**:Health Sciences Centre

**Department / Unit**:Psychiatry Clin Admin Child & Adolescent

**Job Stream**:Non-Clinical

**Union**:CUPE

**Anticipated Start Date - End Date**:12/09/2024** - **Indefinite

**Reason for Term**:Other Leave

**FTE**: 1.00

**Anticipated Shift**: Days

**Work Arrangement**: In Person

**Daily Hours Worked**:7.50

**Annual Base Hours**:1950

**Salary**:$21.436, $22.079, $22.741, $23.424, $24.127, $24.849

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

**Position Overview**:
The incumbent is responsible for the effective, efficient provision of secretarial support to the Child and Adolescent Mental Health Program.

Duties include:

- Transcribing, typing or inputting correspondence, reports, patient histories and statistical material.
- Providing telephone reception including scheduling patient appointments, providing information to families, the community and other service providers.
- Entering data into the EPR/IHIS System.
- Providing back-up secretarial services to other Secretaries in the Child and Adolescent Mental Health Program.

**Experience**:

- Minimum two years previous related experience required, preferably in a mental health care setting.

**Education (Degree/Diploma/Certificate)**:

- Complete grade 12 education, Manitoba standards, required.
- Successful completion of a recognized secretarial training program required.
- Additional training in administration or management preferred.
- A combination of education and experience may be considered.

**Certification/Licensure/Registration**:
Not Applicable

**Qualifications and Skills**:

- Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
- Typing 50 wpm and medical terminology (pass mark 75%) required.
- Demonstrated proficiency in the use of Microsoft Office required.
- Knowledge of Environment for Scheduling Personnel (ESP) or other service-based staff scheduling system preferred.
- Excellent interpersonal, organizational and decision-making skills required.
- Must have excellent English communication skills, both oral and written.
- Due to the nature of the work in the department, the incumbent must be able to exercise tact and patience with difficult situations that may arise when dealing with patients and or the public.

**Physical Requirements**:
Not Applicable

This term position may end earlier as outlined in your collective agreement.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

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