Administrative Assistant

2 weeks ago

Winnipeg, Canada Assembly of Manitoba Chiefs Full time

**Administrative Assistant**

**Full-time Permanent**

**Closing Date: November 13, 2024**

**Position Summary**

Under the direction and supervision of the Director of Education the incumbent is responsible for a wide range of comprehensive administrative support duties by providing the following key activities:
**Key Responsibilities**
- Respond to external and internal inquiries in an expedient, professional, and tactful manner.
- Record, transcribe and distribute minutes in a timely manner as required.
- Responsible for all travel and accommodations for meetings, gatherings and as required.
- Complete cheque/travel requisitions within one week of scheduled travel as required.
- Draft and/or prepare memos, correspondence, and reports as required.
- Order office supplies as directed by each department and code accordingly.
- Assisting in the logístical planning and general organizing of conferences, assemblies and meetings including preparing information packages when required.
- Ensure all invoices are reconciled with purchase orders.
- Responsible for ensuring all required meeting items (i.e. documents, finances) are prepared and available at the meeting site.
- Maintaining a filing system both electronic and hard copy.
- Must respond internal communications while travelling.
- Be available to provide administrative team support for all areas within AMC when required.
- Other related duties and assists the Director of Education as assigned.

**Qualifications**

**Education & Experience**
- Must possess Administrative Assistant Certificate from a recognized college or technical institute or a combination of two year’s related experience and/or education/training.
- Must be able to work well under pressure and meet deadlines.
- Excellent administrative, written, communication, editing, organizational skills and research abilities.
- Ability to work independently and/or in a team environment.
- Excellent interpersonal skills demonstrated empathy.
- Accurate typing speed of 60 words per minute.
- Knowledge of general office procedures, practices, maintains confidentiality and office equipment operations.
- Demonstrated computer knowledge capabilities i.e. Microsoft Word, Excel, etc.
- Knowledge of First Nation culture, history, and issues.
- Must be able to work flexible hours and travel upon request.

**Human Resources**

**Assembly of Manitoba Chiefs**

**14th Floor, 275 Portage Avenue, Winnipeg, Manitoba R3B 2B3

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