Lead Administrative Assistant

2 weeks ago

Toronto, Canada MFS Investment Management Full time

At MFS, you will find a culture that supports you in doing what you do best. Our employees work together to reach better outcomes, favoring the strongest idea over the strongest individual. We put people first and demonstrate care and compassion for our community and each other. Because what we do matters - to us as valued professionals and to the millions of people and institutions who rely on us to help them build more secure and prosperous futures.

THE ROLE

Using discretion and judgment, provides consistent, high-level administrative support to assigned members of the Investment Department in a value-added manner. Ability to perform administrative responsibilities with mínimal supervision.

Principal Responsibilities:

- Partners with assigned investment professional to perform a variety of specialized duties, which may be complex in nature. Understands their business needs; works proactively to meet those needs while following department procedures and guidelines.
- Comprehends the companies and industries being followed by assigned investment personnel and independently works to streamline and minimize administrative burden on the investment professional.
- Understands and masters all department systems, databases and research tools to ensure smooth and efficient department operations.
- Gathers research/data for presentation material, organizes travel for company visits, conferences and marketing trips and processes expense requests in a timely manner.
- Collaborates with the senior office associate to assist with administrative procedures and performs a variety of specialized duties which can be confidential in nature and require knowledge or understanding of department operations.
- Ensures external and internal communication, documents and materials are accurate and error free.
- Consistently looks for ways to improve various department processes and procedures to ensure efficiency.
- Serves as a resource to the senior office associate with new hire and on-going training.
- Performs additional responsibilities as requested.

Qualifications:

- Bachelor’s degree or equivalent education and work experience.
- Minimum five years administrative assistant experience in the Financial Services Industry.
- Excellent interpersonal, communication and analytical skills.
- Advanced computer skills including Microsoft Outlook and Word, Excel, Power Point, & Access
- Flexible and team oriented
- Experience with travel and expense management, video conferencing equipment.

LI-HYBRID

What we offer:
MFS is a hybrid work environment (remote/onsite) unless otherwise stated in the job posting.

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