HR and Office Coordinator

**Position Summary**:
At FSS, we make it a priority to go above and beyond on all customer interactions. As the HR & Admin Coordinator your position greatly impacts the way we conduct business and ultimately our employee satisfaction. By providing professional support to Food Service Solutions Inc.’s operations for our USA and Canadian businesses, your position is integral to the financial and sustained growth of our company.

As the HR & Admin Coordinator, you will be responsible for maintain smooth HR and Admin operations while the full-time HR professional is on leave.

**Duties & Responsibilities**:
**Recruitment & Onboarding**:

- Manage employee onboarding, including preparing offer letters, contracts, and other required documents.
- Conduct new employee orientations and ensure completion of necessary paperwork.

**HR Administration**:

- Maintain and update employee records (both physical and digital) in compliance with legal and company policies.
- Manage HR-related documentation, including contracts, terminations, leaves, and other employment-related paperwork.
- Support payroll processing by ensuring accurate data entry related to time-off, new hires, and terminations.

**Employee Relations**:

- Act as a point of contact for employee queries regarding HR policies, benefits, and other HR-related topics.
- Support the HR team in organizing employee engagement activities, wellness programs, and training initiatives.
- Assist in resolving employee issues in a timely manner, escalating complex issues to senior HR staff.

**Benefits & Compliance**:

- Assist in benefits administration, including enrollments, changes, and terminations.
- Ensure compliance with labor laws and company policies and assist in audits or reporting as needed.

**Leave Management**:

- Track and manage employee leave, including annual leave, sick leave, and other forms of absence.
- Monitor and maintain accurate leave balances and coordinate return-to-work processes for employees.

**Administrative Duties**:

- Coordinate employee events
- Order office supplies and refill as required
- Schedule and Coordinate meetings for CEO
- Other related tasks as assigned by Management.

**Skills, Qualifications and Experience Requirements**:

- Post-secondary diploma or degree in Human Resources Management
- Minimum of 1-2 years full cycle recruitment, employee relations, payroll, health and safety and administration experience
- Knowledge and practical experience with ESA, Ontario OHSA and WSIB
- Ability to deal with confidential and sensitive information in a professional manner
- Strong written and verbal communication skills
- Organized and detail oriented with a focus on accuracy
- Able to manage multiple requests and projects within required timelines
- Proficient in Microsoft Office (Word, Excel and PowerPoint), experience using an HRIS beneficial

Industry
- Food and Beverage Services

**Please note: This is an in office position.**

**Benefits**:

- Health, Dental, Vision and disability benefit plan
- Paid time off

**Job Types**: Full-time, Fixed term contract

Pay: $26.00-$29.00 per hour

Expected hours: No more than 37.5 per week

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Milton, ON L9T 5A6: reliably commute or plan to relocate before starting work (required)

Application question(s):

- What are your salary expectations?

**Education**:

- Bachelor's Degree (required)

**Experience**:

- Human resources: 2 years (required)
- Payroll: 2 years (preferred)
- Administrative: 2 years (required)
- health and safety: 2 years (preferred)

**Language**:

- English (required)

Work Location: In person

Expected start date: 2024-12-16