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Part-time Office Manager

2 weeks ago

Ottawa, Canada Glebe Psychotherapy Full time

'''Job Summary'''

'''Duties'''
- Develop and implement office policies and procedures
- Oversee budgeting and financial management for the office
- Coordinate office activities and ensure efficient workflow
- Maintain inventory of office supplies and equipment
- Manage phone systems and ensure proper phone etiquette is maintained
- Liaise with vendors, suppliers, and service providers
- Scheduling of appointments and meetings
- Human resources - recruitment, hiring, onboarding, oversight
- Marketing tasks and implementation
- social media, web
- Complete, manage, track and refer all new client intakes
- Handle incoming and outgoing correspondence
- Implement, in collaboration with the Clinical Director, the annual strategic plan

'''Requirements'''
- Proven experience in office management _**in a similar role**_
- _**Exceptional organizational skills**_ with the ability to **work independently**, multitask, and **prioritize tasks**:

- **Excellent communication skills**, both written and verbal (French is an asset)
- Strong **experience and skills in budgeting, financial management,** and the relevant tools and softwares
- **Experience** in team **management and supervision**:

- Familiarity with phone systems and general **office equipment**:

- **Attention to detail and problem-solving abilities**

If you are an experienced administrator, with a passion for organization, business growth, and team management, we would love to hear from you.

OUR COMMITMENT TO ANTI-RACISM, ANTI-OPPRESSION, DIVERSITY, EQUITY & INCLUSION
- We thank everyone for their expression of interest-and truly appreciative of the time individuals put into applying-but with the limitation of time only those selected for an interview will be contacted. Glebe Psychotherapy is committed to providing an inclusive and barrier free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process._

**Job Type**: Part-time

Pay: $20.00-$22.00 per hour

Expected hours: 10 per week

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Secondary School (required)

**Experience**:

- administrative: 4 years (required)

**Language**:

- English (required)

Work Location: Hybrid remote in Ottawa, ON K1S 2L2

Application deadline: 2024-07-20
Expected start date: 2025-01-13