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Property Manager

3 weeks ago

Durham, Canada Nadlan-Harris Property Management Inc Full time

The Condominium On-Site Property Manager is accountable for and entrusted with planning, managing, supervising, mentoring and guiding all functions of the Condominium Property. They manage and support staff to ensure optimal team performance while providing clients with continuity of management and adherence to all contractual obligations as well as providing leadership in corporate governance and regulatory compliance at a senior level. General License is required for this position.

**Essential Duties & Responsibilities**

The job duties listed are typical examples of the work performed by positions in this job classification. Not all duties assigned to every position are included, nor is it expected that all positions will be assigned every duty.
- Provide leadership and direction in the development of short-term and long-range plans. Develop recommendations for goals and action plans to achieve Board objectives. Lead annual goal setting.
- Review organization structure, job descriptions, and functions. Make recommendations to the Board as to any potential changes.
- Implement preventative maintenance programs
- Perform Administrative duties as required: taking minutes for Board meetings and AGM, maintain and update files
- Negotiate and manage vendor contracts
- Support the activities of the various Board sub-committees.
- Knowledge of all Community Governing documents, Legislation and Human rights
- Provide community leadership and guidance to ensure that the needs or desires of the homeowners are being addressed.
- Monitor and report on the monthly financial position of the association.
- Provide leadership to each meeting involving the Board of Directors in terms of agenda support and written and oral reports. Summarize the priorities of each meeting with appropriate follow up.
- Train and supervise all community staff in accordance with the documented management plan, if applicable.
- Work closely with local emergency organizations to maintain established emergency and community evacuation plans as appropriate.
- Assess and monitor community needs: identify opportunities for improving service delivery methods and procedures and developing new programs. Implement programs or improvements.
- Attend and participate in professional group meetings. Stay abreast of new trends and innovations in fields of community management and community programming.
- On-site visibility throughout the common areas and facilities.
- Understanding of all agreements for corporate implementation.
- Ensure adherence to master calendar, maintenance calendar, association budgets and subsidy program.
- Review corporation policies on an ongoing basis to ensure compliance with civil code, declaration and other requirements of governing institutions.
- Perform building inspections of interior and exterior of property and prepare action plan for opportunities.
- Shall at all times ensure due diligence for the protection of client’s funds, property and assets against all reasonably foreseeable contingencies or losses.

**Additional Duties & Responsibilities**
- Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies.
- May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
- Ensure all safety precautions are followed while performing the work.
- Follow all policies and Standard Operating Procedures as instructed by Management.
- Perform any range of special projects, tasks and other related duties as assigned

**Supervisory Responsibility**

On-site staff where applicable

**Education & Experience**

**Knowledge, Skills & Proficiencies**

To perform this job successfully, an individual must be able to perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required.
- Is committed to continual learning as evidenced by attendance at industry programs and industry and educational opportunities that enhance interpersonal skills.
- Display strong written skills and publish appropriate documentation as directed to create records for the corporation; particularly in the area of operations, and relationship management.
- Experience managing a Shared facility and separate Shared facility Budget considered an asset
- Solid understanding of Performance Audit, Tarion warranty process and Reserve fund study ( considered a strong asset)
- Possess budgetary knowledge and control for the purpose(s) of executing programs within the community as well as related activities that may be cost-shared for the benefit of the community.
- Display a community posture that positively represents the vision of the association/community.
- Effectiv