Admin Assistant 2-tft Information Tech

**Ref# 24NON107**

**1 ‑ Temporary Full Time ‑ Admin Assistant 2**

**Information Technology**

**It is a condition of this posting that your home unit can accommodate your temporary absence in the event**

**you are successful.**

Under the direct supervision of the Director, Information Technology, with matrix reporting to the Director of

Information Systems the Administrative Assistant is responsible for providing administrative, business and clerical

support to the Information Systems, and Information Technology Departments at TBRHSC. This includes providing

organization, operations and business support for Directors and Management team; as well as staff within the

departments. This position requires daily communication both internally and externally.

In a fast paced environment, where new situations arise in the office daily requiring quick decisions and immediate

action, the Administrative Assistant will be expected to stretch their administrative capabilities beyond the job

description to tackle the unexpected.

The complexities of the department requires the individual to continuously look for new ways to lend support, or

make improvements to benefit to existing processes or tasks and support the success of the department. They will

be expected to contribute their own amazing ideas that will build and nurture a workplace where employees and

teams can thrive.

Employment Requirements
- Post‑secondary degree/diploma in business or office administration
- Minimum 3‑5 years administrative experience in a large scale environment, preferably in the Health Care industry
- Strong computer skills and in‑depth knowledge of Microsoft Office (Word, PowerPoint, Excel) and corporate e‑mail
- Strong internet research skills
- Proficient in using PDF Software, Microsoft Excel & Word
- Skilled in producing grammatically correct and signature ready documents
- Strong organizational, planning and time management skills
- Knowledge of standard office administrative practices and procedures
- Experience utilizing tools such as WebEx, GoTo Meeting, Survey Monkey, etc
- Experience with teleconferencing, projectors, video conferencing, etc
- Ability to work in a confidential setting independently and under time constraints.
- Ability to maintain positive working relationships with leadership, co‑workers, clients and other partners
- Exemplary communication skills (verbal and written), including pleasant disposition, integrity, discretion, tact, ability

to communicate effectively and with diplomacy in dealing with staff, physicians, clients and the public
- Flexibility to work occasional evenings and weekends when there are special events that require administrative

support (including conferences, regional engagement sessions)
- Self‑starter, initiative required to act under mínimal supervision to perform highly complex activities
- Mental Application: Utilizes memory for details, verbal instructions, emotional stability, critical thinking, adaptability

and creative problem solving skills are important

Salary Range: $29.627 to 34.856

The Health Sciences Centre strives to ensure the safety and security of the patients, visitors, employees and assets

Criminal Records Check (CRC) where indicated, to ensure the absence of relevant criminal convictions; and proof of

full vaccination of all required doses of a COVID‑19 vaccine approved by Health Canada to Occupational Health &

Safety.

The Hospital is committed to delivering healthcare in a manner that is consistent with Patient and Family Centred

Care. Applicants are required to have a demonstrated knowledge, understanding and commitment to this care

philosophy.

imperative, therefore, all applicants will have to demonstrate a good attendance record to be considered for this

position.

Joining our team means that you will be an integral part of achieving our mission, vision and values.

**Our Mission**: We provide quality Care to Patients and Families, supported and advanced by research, innovation

and education that is responsive to the needs of the peoples of Northwestern Ontario.

**Our Vision**: Exceptional care for every patient, every time.

**Our Values**: Diversity, Compassion, Excellence, Innovation, Accountability

We are committed to fostering an inclusive, equitable, and accessible environment supporting diversity in our work

environment to provide quality care where all feel valued, respected, and supported. We are dedicated to building a

workforce reflective of the communities in which we live and serve and encourage Indigenous people, visible

are available throughout the selection process. Additionally we are identified as an English/French speaking health

If there are no qualified applicants for the above position, the Hospital may, at their discretion, train unqualified

individuals.

Interested applicants must submit a resume outlining relevant previous experience and training no later than

11:59p.m. on **Tuesday, 1