Accounting & Payroll Coordinator

**Title**: Accounting & Payroll Coordinator

**Location**: Surrey, BC

**Position Status**: Full-time, 37.5 hours per week

**Reports to**: Senior Accountant

**Salary Grade**: Level 4

**Compensation**: $52,162.50 - $63,199.50

***Job Summary**:
The Accounting & Payroll Coordinator at Phoenix Society supports the overall operations of financial processes, including payroll, accounts receivable, and accounts payable. The position assists with the bi-weekly payroll, invoicing, payment receipts, processing, verifying and reconciling vendor invoices. The Accounting & Payroll Coordinator assists with the day-to-day functions within the finance department activities. Work collaboratively within the finance team to ensure financial accuracy.

**Organizational Status**:
The Phoenix Society is a multi-service agency located in the Lower Mainland of British Columbia dedicated to providing accessible services and opportunities to people who face barriers related to addiction, mental health, housing, education, criminal justice involvement and/or employment. The finance department runs payroll for 200+ staff. We manage the reporting of various funding streams for programs and projects. We use Sage 300 and Payworks.

**Work Performed**:
**Accounts Payable**:

- Processing of vendor invoices, includes verification, GL account coding and monitoring for compliance with our financial policies and procedures.
- Obtain approval/authorization for payment of invoices when applicable.
- Understand expense accounts and cost centers.
- Process outgoing payments in a timely matter and is in accordance with vendor terms.
- Investigate and resolve account discrepancies.
- Petty cash disbursements and reconciliation.
- Continue to improve the payment process.

***Accounts Receivable**:

- Prepare invoices and statements, ensuring that all information is accurate and complete. Identify errors or discrepancies and resolve before processing.
- Processing incoming payments.
- Monthly review of the detailed accounts receivable aging report and follow up unpaid accounts and/or anomalies.
- Banking activities including deposits and cash disbursements.
- Respond to inquiries and resolve issues related to transactions.
- Maintain appropriate filing and recording systems.

**Payroll**:

- Assist with payroll-related activities.
- Assist with processing the bi-weekly payroll including timesheet verification and input for all employees.
- Assist in maintaining confidential employee personnel files.
- Assist in maintaining all benefit related plans for our employees.

***Other**:

- Duties as assigned.

**Qualifications**:

- Post-secondary diploma (e.g., 2 to 3 years) in accounting, bookkeeping, business, etc.
- 3 to 5 years of experience providing accounting and bookkeeping services. Experience in a non-profit setting is an asset.
- Satisfactory completion of a criminal records checks with vulnerable sector screening.
- Satisfactory completion of Employee Immunization Record form.
- Valid driver’s license is required.

**Skills & Knowledge**:

- Excellent knowledge of accounting, reconciliation, journal entry, payroll, and other such financial transactions.
- Strong skills in Windows, Microsoft Word, Excel, and financial management systems.
- Strong problem solving, analytical, and creative skills with the ability to exercise sound judgement and make decisions based on accurate and timely analyses.
- Strong interpersonal skills and ability to communicate effectively in writing and verbally in English.
- Ability to execute projects and assignments with high attention to detail.
- Ability to multi-task and be flexible.

**Competencies**:
**Approach to Work**
- Demonstrates initiative, flexibility, adaptability, and resourcefulness.
- Actively seeks and incorporates feedback to inform continuous self-improvement.
- Sets goals, creates, and implements action plans, monitors progress, and evaluates results.
- Adeptly manages competing tasks and uses time efficiently and effectively.

***Job Knowledge & Quality of Work**
- High degree of relevant and current job knowledge and skill.
- Consistently produces accurate, thorough, high-quality work in a timely manner.
- Builds and promotes a culture of health and safety in the workplace.
- Implements and enforces best practices in health and safety within the workplace.

***Judgement & Decision-Making**
- Models independent thinking and creativity.
- Demonstrates effective problem-solving skills.
- Makes clear, consistent, transparent, and timely decisions after contemplating various available courses of action.
- Exercises sound judgment in the best interests of the organization.

***Communication & Interpersonal Skills**
- Expresses themselves clearly and professionally both verbally and in writing.
- Displays high emotional intelligence; uses tact and diplomacy in dealing with sensitive, complex and confidential situations.
- Has a manner, style and presence that makes a positive impression.
- Listen