Administrative Clerk

**City of Port Coquitlam**

**Administrative Clerk**:
**(Part-Time, Time Stated)**

**Job ID J0824-0986**

**Organization**: City of Port Coquitlam
**Job Title**: 24-123e - Administrative Clerk (Part-Time, Time Stated)

**Job Type**: Time stated Part Time
**Location**: Port Coquitlam, British Columbia, Canada
- Find out why our AMAZING employees love working for the City of Port Coquitlam_
- Affectionately known as “PoCo”, we are an award-winning values-based organization made up of a diverse and dedicated team of people who care deeply about the community they serve._

**Description**:
The Human Resources Department is looking for a dynamic, proactive flexible administrative support professional, with a human resources focus, to join our team as a part-time Administrative Clerk. The position requires an individual who has excellent administrative and clerical skills along with strong human resources knowledge and good customer service experience, to be the first point of contact to all calls and walk-in traffic in the Department. Reporting to the Manager of Human Resources the Administrative Clerk will exercise diplomacy, confidentiality and sound judgment while providing a broad range of administrative duties.

**This position will work 20 hours/ week, 10:00 am to 2:00 pm, for three (3) months.**

**Some of the key responsibilities of this position include but are not limited to**:

- Provides administrative support to the Department; composes a variety routine confidential correspondence
- Screens calls, schedules events, interviews and meetings, arranges and provides logístical support for meetings as required
- Processes and reconciles credit card statements and invoices for payment
- Maintains office records, files, reports, documents, and a variety of confidential and working files and other materials of a sensitive nature for the Department
- Maintains a variety of records and files in accordance with the Corporate Records Management plan and oversees the Records Management program for the Department
- Acts as the first point of contact for calls and visitors to the Human Resources Department providing excellent customer service to all clients. Supplies information and assistance on matters pertaining to Human Resources operations
- Assists with the coordination of various City functions and events
- Completion of Grade 12, supplemented by courses in human resources and two (2) to three (3) years of experience working in an office, preferably in a local government environment working within human resources
- Skilled in Microsoft Office Suite (excel, word and outlook)
- Accurate typing speed of a minimum 55 wpm
- Strong verbal and written communication skills including strong knowledge of business English, spelling and punctuation

**Why should you consider working for us?**
- An hourly starting wage of $36.80/hour (2024 rate of pay)
- We take our work seriously but not ourselves
- We have a positive attitude about the work we perform
- We care deeply about our community
- Our organization is the ideal size to make a difference and have an impact
- We have a strong learning culture and want our people to grow and succeed
- We are a living wage employer

**The City wishes to thank all applicants for their interest and advise that only those to be interviewed will be contacted.**

**To be considered for this position, all certifications and licenses need to be uploaded with your resume and cover letter.**

**The City of Port Coquitlam will conduct a criminal record check.**

Education : Other trades certificate or diploma
Experience : 2 years to less than 3 years