Administrative Assistant

ADMINISTRATIVE ASSISTANT

**UNIVERSITY RELATIONS**

**Competition No.** 25.08.233

**CATEGORY**

**SALARY**

**CLOSING DATE**
- Full-Time Continuing (35 hours per week)
- MSU Band C (Steps 1-8): $23.550 - $34.245 per hour. $42,861 - $62,327 per annum (Based on 35 hours per week).
- September 10, 2025

**About Us**:

- MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton’s diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.

Our comprehensive undergraduate university offers 55 programs to more than 19,000 full
- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.

**Opportunity**:
MacEwan University is seeking an Administrative Assistant for a full-time continuing opportunity with our University Relations department. Reporting to the Director of Community Relations, you will provide functional support to both the Community Relations and Government Relations Directors. You will deliver comprehensive administrative and operational assistance to your team and the wider University Relations department.

Key responsibilities include:

- Formatting, proofreading, editing, and maintaining documents;
- Creating and updating department forms and templates, including digitalizing documents;
- Maintaining paper and electronic filing systems and supporting records management and retention initiatives;
- Maintaining, gathering, and presenting data through databases, spreadsheets, or presentation materials;
- Composing routine correspondence for the department;
- Providing meeting support and facilitation;
- Supporting departmental initiatives and events;
- Assisting with human resources processes and submissions;
- Facilitating department asset and inventory management;
- Communicating with suppliers, departments, and external vendors to obtain quotes and assisting with purchase requisitions and expense reconciliation; and
- Coordinating, supporting, and maintaining financial and budgeting processes.

**SKILLS**:
You will have:

- Excellent time management, organizational and prioritization skills;
- The ability to take initiative, work independently and manage multiple projects and priorities with mínimal supervision;
- Strong proofreading and editing skills;
- The ability to create professional reports and correspondence;
- Effective problem-solving skills, with keen attention to detail;
- The ability to remain adaptable to changing priorities;
- Strong verbal, written and interpersonal communication skills with a professional and friendly approach;
- The ability to work with confidential information and to exercise judgement and discretion; and
- Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams), Adobe Professional, and SharePoint.

**QUALIFICATIONS**:

- A minimum of a diploma in office/business administration or a related field.
- A minimum of 3 years of experience in an administrative support role, with experience in meeting coordination, financial coordination, and records management.
- Experience working in a post-secondary environment would be considered an asset.
- An equivalent combination of education and experience may be considered.

**BENEFITS**:
When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:

- Competitive base pay
- Generous vacation time
- Secure pension plan
- Flexible benefits package
- Continuous learning culture
- Opportunities for career growth