Office Administrator

1 week ago

Mississauga, Canada Empire Roofing Full time

Join a team that’s building more than roofs - we’re building a reputation for excellence.

At Empire Roofing Corporation, we take pride in quality, safety, and doing things the right way. With operations across Canada and the U.S., our success is built on teamwork, accountability, and a shared drive to deliver results. If you’re looking for a company that values organization, reliability, and follow-through, welcome to Empire.

We’re seeking a highly organized and detail-oriented Coordinator to support our Project Management and Production teams. This role plays a critical part in the smooth execution of commercial roofing projects. You’ll also assist the Senior Project Coordinator and Project Managers with administrative tasks and coordination efforts, and lead new hire orientations to ensure seamless onboarding for field and office staff.

**What You’ll Do**

- Provide administrative and logístical support to assigned Project Managers and the production team
- Assist the Senior Project Coordinator with project tracking, reporting, and documentation
- Conduct new hire orientations, ensuring all onboarding materials and processes are completed accurately
- Review project files, work order binders, and ensure all required documentation is complete and up to date
- Assist in preparing project startup and closeout documentation
- Collect and organize field paperwork, including safety forms, daily reports, and packing slips
- Complete and distribute weekly production reports with accurate site data
- Issue purchase orders and track vendor deliveries to ensure materials and equipment arrive on schedule
- Maintain project documentation and support project management systems with updated data
- Help coordinate equipment deliveries, inspections, and job site mobilization/demobilization

**What You Bring**

- 2+ years of experience in an admin role - preferably in the construction industry
- Experience conducting employee onboarding or orientation is a strong asset
- Strong organizational skills and attention to detail
- Proficiency with Microsoft Office and familiarity with project management or ERP systems
- Excellent communication and time management abilities
- Ability to multitask and adapt to shifting priorities in a fast-paced environment
- Team-oriented, dependable, and proactive approach to work

**Why You’ll Love Working at Empire**

- Competitive compensation and a comprehensive benefits package
- Supportive, collaborative team environment
- Opportunity to grow your career within a leading commercial roofing company
- Stability and pride in working for a company with 30+ years of success

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