Administrative Assistant/receptionist

2 weeks ago

Vancouver, Canada Coal Harbour Marina Full time

**Our Story**:
Coal Harbour Marina is British Columbia’s premiere, destination marina.

Located in the heart of downtown Vancouver, Coal Harbour Marina offers boaters exceptional facilities and services in a world-class city. With over 240 slips, our clientele represents a wide and diverse cross-section of the boating community.

Coal Harbour Marina is a 24-7 operation with team members always available to offer professional and high-quality customer service to our diverse clientele.

**Role and Responsibilities**:
The Administrative Assistant works closely with the marina and management team to provide confidential administrative support to Coal Harbour Marina. The role also includes coverage of the marina office to ensure smooth running of the day-to-day business operations.

We are looking for an individual who is organised, has experience working in an office environment, and appreciates the importance of supporting a team.

Key responsibilities include:
**Operations**
- Day-to-day coverage of office operations
- Perform office-related tasks such as answering calls, responding to queries, ordering supplies.
- Maintain key fob access software and codes
- Coordinates with managment for staff scheduling, and daily, weekly monthly and quarterly reports
- Assists and compiles invoices and receipts for AP and AR
- Maintains employee information and certification
- Assists, maintains, digitises records, policies, and duties
- Assists with maintenance and revision of corporate policies

**Requirements**:

- Strong organisational skills with the ability to multi-task efficiently.
- Excellent time management skills and ability to prioritise work
- Exceptional communication skills, both verbally and written
- Required knowledge of current business software, in particular, high proficiency with Microsoft Excel
- Attention to detail and critical thinking skills
- Must be bondable
- Minimum 3 years experience as administrative assistant
- Canadian citizen or permanent resident only
- Minimum education level: Secondary School
- Carry or lift items weighing up to 23kg (50lbs)
- Bending, stooping, kneeling, walking on floating structures

**Salary**: $44,000.00-$49,000.00 per year

**Benefits**:

- Extended health care

Schedule:

- 8 hour shift

Supplemental pay types:

- Bonus pay

COVID-19 considerations:
COVID-19 vaccination is a requirement. All current and future employees must adhere to the company's COVID-19 safety plan.

Work Location: One location

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