Experienced Medical Administrator Needed

3 days ago

Aurora, Canada Aurora Plastic Surgery-Skin By Dr Bimpe Full time

**About Us**:
Aurora Plastic Surgery is a well-established and in-demand plastic surgery clinic led by Dr. Bimpe Ayeni, a board-certified plastic surgeon with a long-standing reputation for excellence in surgical and non-surgical care. As we expand into a newly constructed, private surgical facility in Aurora, we are also adding a medical aesthetics division to complement our surgical services.

We are seeking a dedicated and experienced **Medical Administrator** to join our team. This role is ideal for someone who is highly organized, professional, and thrives in a structured, fast-paced medical environment.

**Position Overview**:
As our Medical Administrator, you will be responsible for ensuring the smooth and efficient daily operations of the clinic, including administrative support for both the surgical and aesthetics teams. This is a **permanent, in-person role** with a clear scope of duties and defined hours. While we are expanding, our clinic is not a start-up — this position is part of a stable and high-performing practice.

**Key Responsibilities**:

- Greet and assist patients and visitors in a friendly, professional manner
- Schedule appointments and coordinate follow-ups using EMR software
- Maintain accurate medical records and ensure patient confidentiality
- Assist with general office duties such as filing, data entry, and correspondence
- Support basic content posting on our social media channels (optional, not core)
- Work closely with the medical team to ensure a seamless patient experience
- Uphold clinic protocols, policies, and standards of care

**Qualifications**:

- Minimum 2 years of experience in a medical or dental administrative role
- Familiarity with EMR systems (ACCURO and/or NOVARI preferred)
- Strong organizational skills and attention to detail
- Excellent communication skills (written and verbal)
- Comfortable with technology and basic content posting on social platforms
- Ability to maintain professionalism and discretion at all times
- Prior experience in surgical, dermatology, or aesthetic practices considered an asset
- Experience as a dental office manager or similar role is a plus

**Position Details**:

- **Schedule**: Monday to Friday, 9:00 AM to 5:00 PM (40 hours per week)
- **Location**: In-person, Aurora, Ontario
- **Compensation**: Competitive hourly wage based on experience
- **Pay Schedule**: Bi-weekly via direct deposit

**What We Offer**:

- A position within a respected, stable, and growing plastic surgery practice
- A structured work environment with clear duties and expectations
- Opportunities for professional growth as the clinic expands into aesthetics
- A collaborative and supportive team culture

**How to Apply**:
We look forward to hearing from you

**Job Types**: Full-time, Permanent

Pay: $18.00-$25.00 per hour

**Benefits**:

- On-site parking

Ability to commute/relocate:

- Aurora, ON L4G 3X8: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

- As we grow our clinic and expand into the medical esthetics field, we rely on our team to help build and promote our brand. Can you share an example of a time when you helped grow a business or service, either through creative marketing, enhancing client experiences, or improving operational efficiency? How did you contribute, and what was the outcome?

**Experience**:

- Medical Admin: 5 years (preferred)

**Language**:

- English (required)

**Location**:

- Aurora, ON L4G 3X8 (preferred)

Work Location: In person

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