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Office Coordinator

2 weeks ago

Oakville, Canada Naylor Building Partnerships Full time

Naylor Building Partnerships Inc. is currently seeking an Office Coordinator (FT, in Office) to join our team. If you are a new graduate looking to start a career, this is an excellent opportunity for you

**Key Responsibilities**:
Reception/ Dispatch
- Greet all individuals that come to the door and take appropriate action. Receive any shipments for the Oakville office and notify appropriate individual of receipt.
- Act as a backup for Customer Service, answering and escalating calls where appropriate
- Coordinate courier services and receive all couriered envelopes and packages.

Asset Management
- Set up new assets and maintain fleet records, including departmental and driver changes.
- Manage GPS, produce mileage reports and coordinate with insurance for any vehicle accidents.
- Drop off and pick up of new vehicles or vehicles requiring repairs or GPS installation
- Manage uniform program, i.e. distribution of vouchers, following up on uniform discrepancies, updating uniform systems when employees join or leave Naylor etc.

Office Administration
- Maintain office supply inventory and ensure stock room is organized and replenished
- Manage subcontractors for the Oakville office, which includes cleaning staff, water and lawn maintenance and equipment repairs.
- Place orders for business cards/printing items
- Coordinate special events, (i.e. department outings, BBQs, Annual General Meeting, Children’s Holiday Party)
- General office duties such as ordering catering, stocking fridges, printing binders, filing
- Booking flights, hotels, cars

**Education/ Experience**:

- University degree or College diploma in a related field (Business/ Office Administration graduate is considered an asset)
- Excellent verbal and written communication skills
- Professional phone manner
- Proficiency with MS office specifically Microsoft Excel, Word, and Outlook
- Ability to multitask in a busy office environment
- Willingness to take on other duties as needed

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