12759- Project Assistant

At S.U.C.C.E.S.S, you will be able to grow and develop alongside a diverse team of professionals and enjoy great benefits and perks. Experience what it is like to join a purpose-driven organization and make meaningful contributions to our community. Explore our amazing new opportunities

**Division**: Employment & Entrepreneurship Services

**Program**: Integrated Women’s Entrepreneurship Project

**Employment Type**: Permanent Full-Time (35 Hours per week)

**Job Summary**:
The Integrated Women’s Entrepreneurship Project is a multi-regional project that supports underserved women entrepreneurs to gain access to trainings, advisory and resources that they need to start up business, scale up and access new markets. The Project Assistant provides administrative support to ensure that day-to-day operations are maintained.

**Reports to**: Project Manager

**Key Duties and Responsibilities**:

- Monitors and maintains office supplies and equipment inventory
- Maintains the organization and neatness of office
- Receives clients and handles enquiries
- Handles client intakes
- Performs data entries
- Manages databases and compiles statistics for reporting
- Maintains digital and physical filing systems
- Assists with venue/appointment bookings and classroom set-up
- Supports webinar hosting, such as taking participants’ attendance
- Handles agency accounting procedures (e.g. payments, purchase orders and inventory records)
- Assists in the development of reporting templates
- Assists with conducting surveys and researches
- Updates community resources on a regular basis
- Participates and prepares meeting minutes
- Assists in service promotion and digital marketing
- Assists in the maintenance and update of program websites
- Assists in the implementation of health and safety guidelines in the workplace as per internal policies and provincial regulations

**Education,** **Training and** **Experience**:

- Bachelor’s degree or Post-Secondary education with related experience
- Knowledge of social services field an asset
- Experience in customer services and office administration
- Experience in administrative and accounting practices
- Experience in Paramount Workplace accounting tool an asset
- Experience in social media usage
- Possess working knowledge of entrepreneurship ecosystems and business community resources an asset
- Conceptual understanding of the relevance of women entrepreneurship

**Job Skills and Abilities**:

- Ability to work in a dynamic team
- Excellent organizational and multi-tasking skills
- Excellent written and oral communication skills
- Ability to develop tables, flow charts, and infographics for presentations
- Ability to work accurately with numbers
- Excellent research and report writing skills
- Ability to compile statistics
- High proficiency in MS Office, including Word, Excel, and PowerPoint
- Excellent skills in record management with clear understanding of data security and confidentiality
- Ability to support women entrepreneurs
- Additional Languages are an asset

**Additional Information**:

- Criminal record check required

**About S.U.C.C.E.S.S.**:
S.U.C.C.E.S.S. is a multicultural social services agency and registered charity located on the unceded Coast Salish lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations, S.U.C.C.E.S.S. has been helping Canadians and newcomers to achieve their full potential on their Canadian journey since 1973. We are one of the largest social service agencies in Canada, with offices in BC, Ontario and internationally/abroad. We offer programs and services in the areas of immigration, newcomer settlement, English-language training, employment and entrepreneurship, family, youth and seniors programming, health education, community development, affordable housing and seniors care.

At S.U.C.C.E.S.S., we take care of our communities and our people

Our staff is the source of our success and we make it a priority to ensure work-life balance for our staff. We offer a range competitive and comprehensive benefit packages to ensure the well-being our staff. Subject to the type of employment, benefit packages may include:

- paid time off ‘monthly wellness days’ (up to 12 days per year)
- additional agency holidays (3 additional statutory holidays)
- 2 weeks annual vacation (starting) and up to 5 weeks (maximum)
company-funded pension (GRRSP)
- extended health & dental plan
- employee & family assistance programs
- access to wellness programs (such as subscription to Headspace), and more

S.U.C.C.ES.S. is an equal opportunity employer. We are dedicated to building an inclusive environment that embraces diversity of thought, backgrounds and experiences. We are committed to the equitable treatment of all individuals and will continue to embed diversity and inclusion principles within our policies, procedures, services, and activities.

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