Proposal Coordinator

Overview:
Are you someone with strong leadership and administrative skills? Do you enjoy building relationships and working collaboratively in a team environment with both internal and external stakeholders? Are you a trusted partner and a problem solver? As someone with excellent communication skills and business acumen, you will thrive in our fast-paced and agile environment.

**Your opportunity**

**Winnipeg**, Manitoaba office with the opportunity for
**flexible** work arrangements to help balance the competing demands of work and personal life.

In this role you will be a welcome addition to our dynamic administrative team. You will showcase your organizational and communication skills in a fast-paced professional office environment. Your drive for excellence will present opportunities to chart your own path to success with a rewarding career in our firm.

**Responsibilities**:
**What your day will look like**

**Proposal Coordination (80%)**
- Work with submission managers and teams to coordinate, develop, organize, and complete professional, high-quality proposals from initiation through to production and delivery of the final product
- Review project opportunity documents to evaluate requirements, contractual terms and conditions, and evaluation criteria for bid submission compliance
- Compile Dillon marketing materials, prepare qualification materials, and coordinate development of graphics and page layout design
- Work with the submission team to coordinate the flow of information to ensure internal and external deadlines are met and appropriate reviews are completed
- Complete document formatting, editing, printing, distribution, and overall document reviews
- Develop strong internal relationships to foster responses to requests in a timely manner, while maintaining high quality work consistent with corporate marketing, brand messaging and proposal writing standards
- Implement quality control measures to ensure proposal requirements and corporate standards are met

***
**Administration (17%)**
- Track and monitor potential project opportunities using internal systems
- Participate in proposal debriefings to ensure continuous quality improvement and to identify enhancements for proposal content and process
- Assist with other administrative duties as assigned and contribute as part of the administration team to fulfill the variety of tasks necessary to run the office effectively

**Learning & Development (3%)**
- Commit to self-development and ongoing learning and professional development

Qualifications:
**What you will need to succeed**
- Three (3) to five (5) years administration related experience or demonstrated combination of education, skills, knowledge and experience
- Two years’ experience with preparing proposals and tender submissions
- Post-secondary education in an administration, marketing, business, or communications field will be considered an asset

**Experience**:

- Advanced skills in Microsoft Word and experience with large and complex document formatting
- Proficient with Microsoft Excel
- Experience with Adobe Creative Suite (In-Design, Illustrator, and Photoshop), Microsoft Project and PowerPoint is considered an asset
- Strong business writing, editing, and communication skills
- Excellent attention to detail and a high regard for accuracy and quality
- Understanding of basic financial terms and functions, along with experience working with budgets and schedules (e.g., Gantt charts)
- Strong interpersonal, organizational, and time management skills with the ability to work successfully in a fast paced environment with changing workload demands
- Experience in a professional services consulting firm (environmental/engineering/planning) is considered an asset

**Why choose Dillon**

Dillon is powered by people who are technically proficient, passionate about socially important projects, and motivated to deliver superior, tangible results. We strive to remain at the forefront of technology and innovation, and are empowered to continually grow and develop.

We live our
**core values**:

- Reliability: words that result in actions build trust;
- Achievement: do the work to hit the target;
- Continuous development: always learning; always adapting; always growing;
- Creativity: discover new possibilities;
- Courage: do the things that matter, especially when it’s hard;
- Inclusiveness: enabling belonging to draw strength from our differences

In addition, we offer:

- ** Employee share purchase plan**
- Dillon is 100% employee owned and share ownership is open to all full-time regular employees
- ** A competitive compensation package**
- Comprehensive health benefits
- Generous retirement savings plan
- Student loan repayment assistance with matching employer contributions
- ** Flexible work hours and remote working options**
- Dillon values its staff and the contributions that are made each day and understands that work arrangements can differ based on personal needs and