Medical Office Administrator

6 days ago


Dartmouth, Canada Cole Harbour Family Medicine Full time

**Now Hiring: Full-Time Medical Receptionist: Join Our Amazing Team**

Are you organized, personable, and up for a fast-paced challenge? Do you thrive in an environment where no two days are the same? If so, **Cole Harbour Family Medicine** wants _you_ on our team

We’re an established, collaborative, community-based medical clinic known for our incredible team, great learning environment, and some of the best patients around. We’re currently seeking a **FULL-TIME Medical Office Administrator** to join our front-line staff and help keep our clinic running smoothly.

**Regular Hours**:
Monday to Friday, **8:30 AM - 5:00 PM,**however, the clinic is operational until 8:30 pm Monday to Thursdays and occasional coverage may be required. Rotation of Friday closes is split among the administrative staff.
Shifts may vary based on clinic needs. **Full availability for both days and evenings is required.** Training hours may differ.

**What You’ll Do**:

- Be the friendly face that welcomes every patient and visitor
- Answer phones, manage patient inquiries, and schedule appointments with accuracy and care
- Maintain and update patient charts in our EMR system (Medeo & Accuro)
- Coordinate with doctors and nurses to ensure smooth daily operations
- Keep the front desk and clinic organized and efficient
- Help clean and “flip” patient rooms between visits
- Manage clinic inventory and restock supplies
- Assist with faxes, forms, data entry, and other admin duties
- Jump in where needed—this is a **team-first** environment

**Who We’re Looking For**:

- Someone with **previous medical office experience** OR the right attitude and. We’re happy to train the right fit
- A master multi-tasker who thrives under pressure and keeps things moving
- A clear communicator with excellent organizational skills
- Someone who likes to be busy, and isn’t afraid to find work in those brief periods of downtime.
- Tech-savvy and confident using computers and phone systems

**Bonus Points For**:

- Experience using **Accuro** or **Medeo**:

- Familiarity with **medical terminology**:

- Previous front desk, customer service, or clinical experience

**Why You’ll Love Working with Us**:

- Supportive team and a positive, down-to-earth work culture
- Learn and grow every day in a dynamic, fast-paced setting
- Be part of something meaningful—providing care to people in your community
- Enjoy a structured schedule and full-time hours
- Ample free parking
- Staff events and dinners periodically throughout the year.

*

**How to Apply**:
Please submit your resume **and a brief cover letter** telling us why you think you're the right fit for our clinic. We want to hear what makes _you_ stand out.

**Job Types**: Full-time, Permanent

Pay: From $18.00 per hour

Expected hours: 37.5 per week

**Benefits**:

- Company events
- On-site parking

Application question(s):

- Will you be able to reliably commute to Dartmouth for this job?

Work Location: In person

Application deadline: 2025-08-19
Expected start date: 2025-08-25



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