Administrative Coordinator

5 days ago

Waterloo, Canada University of Waterloo Full time

Overview:
**Term: 13 months**

Under the guidance of the Assistant to the Chair, the Administrative Coordinator ensures the processes of recruiting new faculty are performed according to established University policies and procedures and provides administrative support to all Department Advisory Committees on Appointments (DACAs).

**Responsibilities**:
Data Tracking and Record Management
- Sets up advertisements on the Online Faculty Application System (OFAS) and assigns permission to appropriate DACA members

Faculty Recruitment
- Requests reference letters as directed by the DACA
- Reviews DACA members calendars to ascertain availability for interviews
- Schedules and maintains tracking system for all interviews
- Sets up virtual or in-person lectures/seminars and interviews with various Faculty members
- Distributes seminar announcements to Faculty, Post-Doctoral Fellows, Graduate Students and ensures it is posted on the Department webpage
- Attends lecture/seminar, takes attendance, and follows up with the attendees for their comments
- Issues rejection letters as directed by the DACA or Assistant to the Chair
- Assists the Assistant to the Chair in the preparation of statistical data and UARC documentation

New Faculty Orientation
- Ensures appropriate office and lab space have been assigned and that furniture and desk are in place prior to arrival
- Provides orientation for new Faculty members, accompanying them to Key Control, Watcard office, etc. and ensures that all support services are arranged
- Works with the Assistant to the Chair to create an electronic onboarding manual with information and links to appropriate departments on-campus

Other Department Support
- Acts as back up for processing visiting or non-faculty appointments during all absences of the Research Appointment Coordinator
- Provides backup support to the Department Assistant as required
- Provides administrative support to Faculty as assigned by the Assistant to the Chair
- Attends all training on new systems, procedures and other meetings as required
- Develop and maintain the procedure manual for this position
- Assists with maintaining records in department database
- Assists with special projects and other duties as assigned by the Assistant to the Chair

Qualifications:

- Post-secondary diploma in business administration, or equivalent combination of education and experience
- 3 years of related experience providing administrative support in a fast-paced environment- Knowledge of University of Waterloo policies, procedures and systems is an asset- Intermediate skills in Microsoft Office, Outlook, Zoom and MS Teams- Strong organizational and time management skills with the ability to remain calm and in control when faced with multiple and often competing demands- Must have the ability to operate with a high degree of confidentiality

Equity Statement:
The University of Waterloo is committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. The University of Waterloo is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River.

  • Administrative Coordinator

    5 days ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Campus Wellness Administration team serves the University of Waterloo community by supporting all units within Campus Wellness (Health Services, Counselling Services and Health Promotion) with effective, efficient, collaborative, and client-focused administrative service. The Administrative Coordinators are accountable to the Administrative...

  • Administrative Coordinator

    2 days ago

    Waterloo, Ontario, Canada Venuiti Solutions Full time

    Administrative Coordinator (Non-Technical)Location: In-office position in Waterloo, OntarioPosition Type: Full-time, JuniorCompany Description:We are a dynamic tech-focused organization seeking an Administrative Coordinator to join our team. While this role is non-technical, it offers a unique opportunity to be immersed in the tech industry, providing...

  • Administrative Coordinator

    5 days ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The incumbent in this role is responsible for the day-to-day operation of the School of Planning administration, with particular support to course administration for each academic term. This role provides dedicated support to the Academic Services Manager. **Responsibilities**: Office Administration and Client Service including but not limited...

  • Administrative Coordinator

    5 days ago

    Waterloo, Canada University of Waterloo Full time

    Overview: This position is responsible for providing administrative support for the department, the undergraduate, and research programs. **Responsibilities**: Provide support to course instructors, including, but not limited to, the following activities: - Develop and maintain course web pages as required - Trouble-shoot timetabling issues including...

  • Financial and Administrative Coordinator

    5 days ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Financial and Administrative Coordinator is responsible for research and administrative activities in the Department of Geography and Environmental Management. They are the key point of contact for financial and procurement support. The coordinator manages the operating and research accounting and ensures compliance with university and...

  • Administrative Coordinator

    5 days ago

    Waterloo, Canada University of Waterloo Full time

    Overview: - This position is responsible for providing comprehensive administrative support to the WatPD team including student registration, tracking and advising. This position is also responsible for the coordination of human and physical resources for the department. **Responsibilities**: - Responsible for the scheduling of WatPD courses and for...

  • Leasing and Administration Coordinator

    2 weeks ago

    Waterloo, Canada Activa Holdings Inc. Full time

    Role Summary **Company**:Activa **Job Title**:Leasing and Administration Coordinator **Job Type**:Full-Time, Permanent **Reports To**:Property Management Manager **Location**:Waterloo, Ontario Reporting to the Property Management Manager, the Leasing & Administration Coordinator is responsible for supporting the Property Management Manager and...

  • Administrative Coordinator and Advisor

    5 days ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Administrative Coordinator and Advisor, Undergraduate Studies, organizes and administers academic services for the French Studies undergraduate program and provides advice and support to undergraduate students, including enhancing student success. The position provides bilingual (French and English) administrative support to the Associate...

  • Administrative Coordinator Iii

    6 days ago

    Waterloo, Canada Eteam Info services pvt ltd Full time

    **Administration Coordinator, Plan Sponsor Services** In this role, you will fulfill varied tasks as requested, to help ensure service excellence to our Group Retirement Services clients. This role is very administrative in nature, requiring keen attention to detail, ability to respond to changing priorities, and very strong communication, time management,...

  • Administrative Coordinator, Undergraduate Studies

    1 week ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 15 months** This position is responsible for providing administrative and secretarial support for the department undergraduate and research programs. **Responsibilities**: Provide undergraduate program support, including, but not limited to, the following activities: - Provide administrative and secretarial support to the Associate Chair...