Invoicing and Ar Coordinator

Company Description

We are SGS - the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 96,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

**Job Description**:
**PRIMARY RESPONSIBILITIES**

**SPECIFIC RESPONSIBILITIES**
- Oversees invoice issuance for all Geochemistry sites across Canada
- Generates, edits, proofreads and finalizes invoices using accounting software (BOSS) and Laboratory Information Management System (LIMS)
- Prints final invoices and distributes to clients’ accounts payable contacts
- Ensures a 24-48-hour TAT on all invoices
- Generates monthly aging report and distributes customer statements
- Controls and reports all Canadian Geochemistry invoicing activities including review prior to release to clients ensuring 100% billing accuracy
- Answers to clients’ inquiries and resolves any invoicing discrepancies
- Follows all required accounting principles and rules as define by the SGS Finance department
- Issues credit memos as required for approval by Site Operations Manager and the Director of Finance for credit memo’s greater than $5000
- Provides detailed investigation of each credit memo for root cause analysis and prevention from repeating in future
- Supports monthly spot audit by providing back-up supporting documents to internal auditor
- Provides invoice detail to Head Office AR to resolve unapplied payments including credit card payment reconciliation
- Ensures the cost string of each transaction is accurate
- Ensures all pass-through expenditures are captured for charge-back to client prior to month-end and invoicing
- Collaborates with Site Operation Managers for on-time submission of Inter-Branch Debit notes
- Organizes and submits monthly AR accruals, internal revenue transfer and General Ledger reclassifications
- Provides adequate training to others when delegated
- Maintains electronic document storage including scanning and sending copies to head office
- Arranges travel and accommodation reservations as required
- Assists with organizing team building events
- Arranges luncheons, meetings and client functions, and co-ordinates attendees
- Supports with Switchboard duties (at some locations)
- Provides mutual back-up support to other administrative staff as required
- Opens and reviews CAPA’s as necessary and signs off on related reports and corrective actions
- Is familiar with location of all Quality System information and standard operating procedures and provides materials to personnel in training
- Assists in creating a team approach and spirit whenever practical, using available technical resources of knowledge and experience
- Promotes the capabilities, facilities, personnel and experience of SGS Canada
- Instigates and oversees continuous improvement projects for the department
- Ensures full compliance with the companies Health and Safety, Code of Integrity, and Professional Conduct policies
- May be assigned special or ad hoc projects, periodically

**Qualifications**:
**PROFILE**
- A minimum of a high school diploma (or equivalent) is required.
- Minimum of 3 years’ experience in invoicing and accounts receivable in laboratory setting.
- Post-Secondary education in a Business-related field is an asset.
- Excellent business service consulting skills.

**REQUIRED SKILLS**
- Must be able to read, understand and follow work instructions in a safe, accurate and timely manner.
- Must have strong working knowledge of accounting principles.
- Proven ability to manage and coordinate multiple activities in a fast-paced, highly professional environment.
- Ability to work well with others & independently.
- Proven time management skills and a strong attention to detail.
- Works well under pressure.
- Extended hours may be required from time to time.
- Travel to other SGS locations or client locations may be required from time to time.
- Ensures full compliance with the company’s Health & Safety, Code of Integrity, and Professional Conduct policies.

Additional Information

**#SGSSJ