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File Opening

2 weeks ago

Vancouver, Canada Fulton Full time

We are looking to add a file opening and billing clerk to our Vancouver office. This position will be a key member of a dynamic team, supporting lawyers, paralegals, and legal administrative assistants. Our staff are crucial to the success of our Firm, and we are looking for someone who is not only a team player but possesses strong organizational and interpersonal skills, the ability to handle a high volume of work with tight deadlines and a keen attention to detail.

**Roles & Responsibilities**
- Processes conflict checks for the purpose of opening new client files and/or matters on behalf of the firm.
- Updates and maintains client information. Ensures all client identification and verification is complete and up to date.
- Open the file in relevant systems - enter details and save all documents related to the file.
- Conduct searches through My LTSA, Assessment, PPSA, Bankruptcy.
- Collaborate with lawyers and legal support staff as needed.
- Prepares and reviews prebills as per schedule required and in accordance with client guidelines and firm standards.
- Prepares invoices and monitors work in progress.
- Provides other administrative support as required.

**Requirements & Qualifications**
- 1 - 2 years administrative experience.
- Excellent organizational and communication skills with a high attention to detail.
- Self-motivated with ability to multi-task.
- Highly dependable and adaptable.
- Proficient in Microsoft Office and flexibility to learn internal computer systems and processes.
- Ability to exercise discretion and respect confidentiality.
- Positive and professional demeanor.
- Ability to maintain strong working relationships by working collaboratively in a team setting.

Pay: $42,000.00-$46,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Work Location: In person