Administrator, Data Entry

Venture outside the ordinary - TMX Careers

The TMX group of companies includes leading global exchanges such as the Toronto Stock Exchange, Montreal Exchange, and numerous innovative organizations enhancing capital markets. United as a global team, we’re connecting cross-functionally, traversing industries and geographies, moving opportunity into action, advancing global economic growth, and propelling progress. Through a rich exchange of ideas, meaningful collaboration, and a nimble operating model, we're powering some of the nation's most critical systems, fueling capital formation and innovation, bringing increased opportunity to business visionaries, product ingenuity to consumers, and career exploration to our team.

Ready to be part of the action?

This position is an entry-level position which performs diverse data entry functions and supports the Mailroom team. This position will report into the Manager, Client Support Services
- Now Hiring: Administrator, Data Entry_

Perform diverse data entry functions and support the Mailroom team.

Key Accountabilities:
- Shareholder Maintenance coding: Direct deposit, W9, NR301 tax form (W9, W8BEN), SIN, E-delivery- Return Mail coding: Proxy, Annual Report, Cheques- Supplemental card input: Shareholders requesting financial statements- Support for the Toronto Mailroom team:
- Assisting with high volume functions such as physical mailings including envelope stuffing-
- Opening undelivered/returned mail to be coded-
- Prioritize tasks to ensure deadlines are met- Ensure compliance with policies, procedures and regulatory requirements- Other duties and responsibilities as assigned- Essential functions are typically performed in an office setting- Overtime may be required during peak volumes- Visual volume high- Lifting sometimes required, less than 20lbs

Must Have(s):
- High school diploma, or equivalent experience- Proficient in Microsoft Office & Google suite- 1+ year of administrative/mailroom experience- Good written, verbal and listening skills- Flexibility and willingness to work simultaneously on a wide range of tasks and projects and ability to prioritize- Develops and maintains strong relationships with internal and external clients. Proven ability to understand clients’ needs and develop the appropriate solutions- Strong organizational skills and attention to detail.- Works well in a team environment, actively contributes to the success of the group- Poised, works well under pressure and accomplishing short
- and long-term deadlines with a heavy workload

Nice To Have(s):
- Canadian Securities Course, an asset- Financial services industry experience, an asset- Bilingual in English/French, an asset (contacts and collaboration with clients and colleagues English only)

In the market for

Excitement - Explore emerging technology and innovation, as well as ventures and digital finance that shape the future of global markets Experience the movement of the market while grounded in the stability of close to 200 years of success.

Connection - With site hubs in some of the world’s most multicultural cities, we leverage our size and structure to create rich connections and belonging while experiencing powerful global impact through our work.

Impact - More than a platform, we use our talents to power mission-critical systems that drive global economic advancement, innovation, and growth. As well, our employee-led _Team Impact_ spreads social good via our giving strategy.

Wellness - From empathetic leadership to a culture of flexibility and balance, we believe wellness at work creates the maximum yield and a stronger “we”. Plus, with a cloud-first and hybrid workstyle, as well as generous time-off and leaves, we support a life well lived

Growth - From a growth mindset in our work, to expansion in our business, TMX is home to action-takers energized by the achievement of ambitious growth.

TMX is committed to creating and sustaining a collegial work environment in which all individuals are treated with dignity and respect and one which reflects the diversity of the community in which we operate. We provide accommodations for applicants and employees who require it.