Accounting Assistant

1 day ago

North York, Canada Ucan Fastening Products Full time

**RESPONSIBILITIES**:

- Process all vendor invoices and other payment requisitions in a timely manner while ensuring proper supporting documentation and approvals are in place. Ensure proper account allocation.
- Review, approve and process freight invoices ensuring that proper freight rates are used.
- Process employee expense claims ensuring that internal policies and procedures are followed.
- Set up new vendor and banking information in the accounting system.
- Review Accounts Payable Aging reports weekly to identify outstanding items/issues.
- Prepare payment runs (credit card, cheques, EFTs and wires) and record payments in the accounting system when they are not generated automatically.
- Ensure that all material expenses are captured at month end and identify the outstanding items to be accrued by Accounting Manager
- Respond to vendor and internal AP related queries.
- Reconcile discrepancies by examining possible sources of disagreement, recreating likely actions, and identifying the effect on other accounts; prepare correction documents as needed.
- Maintain vendor filing system.
- Support Accounting Managers in clerical tasks
- Participate in systems implementation and upgrades.
- Cross train with Accounts Receivable to ensure work coverage.
- File damage claims with freight companies
- Bank Reconciliation
- Reconciliation /validation of credit card charges
- Assisting in Collection of past due Accounts Receivable
- Backup for posting sales invoices.
- Processing bank deposits and customer payments in accounting program
- Bookkeeping for Related Companies
- Assistance in Reception Duties

**KEY QUALIFICATIONS**:

- Friendly demeanor and good people skills
- Excellent verbal and written communication
- Proficient in Microsoft Office, word, excel, and power point.
- Adept at multi-tasking, prioritizing tasks and time management.
- Basic understanding of accounting principles preferred.
- Minimum 2 Years of related and relevant work experience in accounting preferred.
- Ability to pay attention to details, problem solve and prioritize.
- Exposure to Accounting software for small to medium size enterprise
- College diploma or bachelor’s degree in Accounting preferred.

**Salary**: $45,000.00-$50,000.00 per year

**Benefits**:

- Dental care
- Paid time off

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- North York, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Accounting: 2 years (preferred)
- Bookkeeping: 1 year (preferred)

Work Location: One location

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