Payroll & Accounting Specialist

**About us**

EMS-Tech Inc., is a highly successful and expanding engineering firm that specializes in the design and supply (OEM) of bulk material handling equipment. For over 40 years we have delivered projects great and small around the world. We are dedicated to supplying high-quality large-scale machines and systems and providing innovative, custom solutions.

With our headquarters in Canada, and offices in the Netherlands, China, and Australia, we are constantly pushing the envelope related to self-unloading ships, stackers, stacker-reclaimers, shiploaders and conveyor systems.

**Role & Responsibilities**

**Here are some of the things you’ll be working on**:
**Payroll Responsibilities**
- Manage global full-cycle payroll for salaried, hourly, and contract staff, ensuring accuracy and compliance.
- Support project time tracking via Office Timesheets (OTS) to support payroll and reporting.
- Enter and verify payroll data (e.g., timesheets, rate changes, overtime) prior to release.
- Process payroll updates including compensation changes, benefits, deductions, and year-end reporting.
- Collaborate with HR to coordinate payroll and benefits.
- Maintain compliant, audit-ready payroll records.
- Address employee payroll inquiries professionally.
- Support administrative tasks and generate reports for project and resource planning.
- Handle sensitive payroll information with discretion and confidentiality.

**Accounting Responsibilities**
- Maintain accurate financial records and perform timely data entry
- Support existing accounts payable and receivables processes and team.
- Support the preparation of journal entries and documentation for month-end close.
- Prepare monthly, quarterly, and annual financial related reports.
- Monitor overhead budgets, track expenses, and assist in expense reporting.
- Assist with tax filings and reporting requirements (e.g., GST/HST, payroll deductions)
- Assist with the development and maintenance of internal financial procedures and controls.

**Qualifications**
- Post Secondary Education in Accounting, Payroll or Business Administration or equivalent field.
- Proven experience in bookkeeping, accounting, payroll roles and data manipulation
- Proficiency in accounting software (e.g., QuickBooks, Sage) and strong knowledge of Microsoft Excel.
- Strong knowledge of CRA remittance requirements and payroll best practices
- Attention to detail and excellent organizational skills.
- Knowledge of Canadian tax regulations and payroll systems is an asset.
- Strong communication skills and ability to collaborate with team members.

**What We Offer**
- A collaborative, values-based team culture and stable working environment
- Extended healthcare coverage including health, vision, dental, and more
- 5% Employer Paid Pension Plan
- Paid vacation plus 5 Family Responsibility Days annually
- Health care spending account
- Employee Assistance Program
- Career development opportunities

**The Right Fit**

The best person for this role will come with a strong work ethic, and a commitment to doing things right.

You live our core values:

- **Trust** - We believe trust is the outcome of mutually respectful relationships which are mindful of each others needs.
- **Loyalty** - We honour our employees as a career building community of professionals extending this responsibility to our clients and our suppliers.
- **Integrity** - Our commitment to integrity fuels our capacity to confront any ethical challenges that emerge.
- **Tenacity** - The passion and commitment to excellence of our people is the foundation of good customer service.

**Why Join EMS-Tech Inc.?**

At EMS-Tech Inc., We value professionalism, accuracy, and collaboration. As part of our team, you’ll have the opportunity to make a meaningful impact while developing your skills in a supportive and growth-focused environment.

**Application Process**

**Accommodations**
- EMS-Tech Inc. is an equal opportunity employer that recognizes the value of a diverse workforce, and is committed to an inclusive, barrier-free selection process. If you require accommodation during the selection process, please inform us of your requirements. Any information pertaining to accommodation needs will be treated confidentially and in compliance with the Freedom of Information and Protection of Privacy Act._