Benefits Specialist

ABOUT YOU

Are you passionate about developing, administering, improving employee benefits strategy and mobility programs and ready to join an inclusive work environment, committed to excellence, to precision, to constant improvement, to new ideas, and to delivering value? If the answer is, “Yes” then we have an exciting, exciting opportunity as a Benefits Specialist for you in Canada.

Who are we? We are Montrose, a global environmental services provider offering environmental planning and permitting, measurement and analytical services, and environmental resiliency and sustainability solutions. Our qualified engineers, scientists, technicians, associates, and policy experts are proud of our collective expertise and the collaborative nature of our approach to helping clients. We strive to optimize environmental resiliency in a way that effectively complements our clients’ decision-making and operations and efficiently fulfills their project requirements.

We have over 135 offices across the United States, Canada, Europe, and Australia and are approaching 3,500 employees - all ready to provide solutions for environmental needs.

WHAT WE CAN OFFER TO YOU

Our mission is supported by our Principles: We Value Our People, We Value Our Community, We Value Our Clients, We Value Our Shareholders. We care for the well-being of our people and offer:
- Competitive medical, dental, and insurance coverage- RRSP with a competitive 4% employer match- Progressive vacation policies, company holidays and paid parental leave benefits to ensure work/life balance- Hybrid schedule if you live in Calgary and fully remote if you live in other parts of Canada- Mentorship and professional development resources to advance your career- An entrepreneurial environment where you can learn, thrive and collaborate with talented colleagues- Opportunities to engage and contribute in our Diversity, Fairness and Inclusion and Women Empowering Leadership employee resource groups- A financial assistance program that supports peers in need, known as the Montrose Foundation

A DAY IN THE LIFE

Reporting to the HR Manager, you will play an important role designing and administering our Canada benefits strategy and mobility programs in partnership with vendors. You will:
- Own and manage the overall Canada benefits strategy and daily operations activities- Manage and communicate Canada employee benefit programs (health, retirement, leave, etc.)- Oversee and coordinate the day-to-day administration of employee benefit programs including responding to employee benefit questions, providing conversion packages to exiting employees, uploading retirement contributions- Communicate and assist employees with enrollment, changes and routine questions regarding all benefit programs- Review health plan invoices for accuracy, resolve discrepancies and administrative issues relating to incorrect billing with carriers, reconcile benefit deductions to invoices- Evaluate existing benefit programs and proposing changes, as well as developing new programs- Coordinate annual open enrollment activities such as schedule and conduct open enrollment and change management meetings, preparation and assembly of all materials- Collaborate with Payroll in ensuring accurate benefit deductions are taken and pay adjustments for employees on leave are made; resolve discrepancies- Provide updates to benefit providers, manage relationships with all external benefit providers, brokers, and other agents- Manage Canada leave of absences including maternity, parental and disability- Coordinate with HRBP’s and disability providers including completing employer disability forms, reporting hours to disability provider- Manage benefit module in HRIS (Workday) and integrations with third party providers. Collaborate with HRIS team and third-party consultants to troubleshoot system issues- Communicates to internal and external stakeholders all changes in benefits plans and programs to ensure systems and resources are available to support and manage such changes-
- Orchestrate the immigration and relocation processes for employees moving from and to Canada from and to another country- Champion a positive employee experience throughout the mobility process- Ensure moves into Canada are consistently handled regarding compensation and benefits- Enhance cultural integration and cross-border support- Coordinate the benefits due diligence and integration for Canadian acquisitions

NECESSARY QUALIFICATIONS

To perform this job successfully, individuals must be able to perform each duty and responsibility, listed in the A Day in the Life section above, satisfactorily and work from our Calgary office 3 days a week and make periodic visits to US for multiday stays. The requirements listed below are representative of the knowledge, skill, and/or ability required:
- 5+ years of experience in designing and administering employee benefits, as well as a thorough understanding of employee mobility- Ability