Office Agent Principal Class

Student Services Department

1925 Brookdale, Dorval, Quebec

**Director**: Stephanie Stever

**Status of post**: Regular full-time

**Start date**: Immediate

**Working Schedule**: 35 hours per week

**Qualifications**:
Hold a Diploma of Vocational Studies in a specialty appropriate for the class of employment, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority, and have six (6) years of pertinent experience.

AND

Have a thorough knowledge of office automation.

**Other Requirements**:
Must possess excellent written and verbal skills in both French and English

Must have excellent knowledge and demonstrated ability in Microsoft WORD, EXCEL, ACCESS and POWERPOINT, OneNote as well as using ADOBE PDF tools

Testing required

Must have an excellent knowledge and demonstrated ability of INFINI & DOFIN platforms

Ability to file grant approvals from Indigenous Services Canada and generate spreadsheet to act as liaison with HR and Finance

Must have excellent interpersonal and communication skills

Demonstrated ability to deal with the public in a professional manner

Demonstrated above-average organizational skills and the ability to meet strict deadlines

Demonstrated ability to work independently as well as effectively on a team

Demonstrated ability to multi-task and work effectively under pressure

Must be willing to work additional hours during very busy periods

Ability to treat documents with diligence while respecting confidentiality

Excellent knowledge of JADE and GPI would be an asset

**Salary scale as per the IASS’ Collective Agreement**:
$23.12 To $28.31 per hour

Nature of the work

The principal and customary work of an employee in this class of employment consists in organizing, coordinating and monitoring the work performed by his or her team composed of administrative support staff. This class of employment also includes employees who perform principally and customarily highly specialized work characterized by the complexity1, expertise2 and autonomy3 required.

Job Responsibilities/Dossiers

Ability to carry out complex and specialized duties

Ability to find, prepare, and verify data as well as generate reports using various platforms and be able to interpret the information

Ability to manage professional development planning and responsibilities associated with substitution and release in schools

Ability to generate expense reports for Admin.

Ability to create and maintain mailing lists for admin

Ability to take minutes at meeting both in-person and virtually

Ability to ensure that deadlines are met

Ability to remind the persons concerned, in or outside of the school board, of procedures and deadlines

Ability to deal with the public or with employees both within and outside of Student Services in a professional manner

Ability to plan & organize meetings for admin and prepare required materials and documentation for meetings and events (in person and virtual)

Liaison agent with HR department (leaves, staffing, vacation, new employees, etc)

Knowledge of GRICS payroll system is an asset

Liaison with Finance department (budget, grants, special projects, MEQ Mesures, financialreports, expenses, allocations to schools, etc)

Knowledge of Pearson Education Professional collective agreement is an asset

AGENTE OU AGENT DE BUREAU, CLASSE PRINCIPALE

Services aux élèves

1925, avenue Brookdale, Dorval, Québec

**Directrice**: Stephanie Stever

**Statut du poste**: Régulier à temps plein

**Horaire de travail**: 35 heures par semaine

**Date de début**: Immédiatement

**Qualifications requises**:
Être titulaire d’un diplôme d’études professionnelles dans une spécialité appropriée à la classe d’emplois ou être titulaire d’un diplôme de 5e année du secondaire ou être titulaire d’un diplôme ou d’une attestation d’études dont l’équivalence est reconnue par l’autorité compétente et avoir six (6) années d’expérience pertinente.

ET

Avoir des connaissances approfondies en bureautique.

**Autres exigences**:
Posséder d’excellentes compétences à l’écrit et à l’oral en français et en anglais

Excellente connaissance et capacité démontrée d’utilisation de Microsoft WORD, EXCEL, ACCESS et POWERPOINT, de OneNote et des outils ADOBE PDF

Examens exigés

Excellente connaissance et capacité démontrée des plateformes INFINI et DOFIN

Capacité de déposer des approbations de subventions de Services aux Autochtones Canada et de créer des tableurs pour agir comme lien avec les RR et les Finances

Posséder d’excellentes aptitudes pour les communications et les relations interpersonnelles

Capacité démontrée à traiter avec le public de manière professionnelle

Habiletés supérieures en organisation et capacité de respecter des échéanciers serrés

Capacité démontrée à travailler de façon autonome et efficacement en équipe

Capacité démontrée à effectue