Production Administration Assistant

4 days ago


Red Deer, Canada INEOS Oligomers Full time

**Job Overview**

**Responsibilities**
- Manage all site Microsoft Access databases used across Operations, Process, Logistics, HR, SHE, Procurement, and other departments.
- Develop and maintain databases with advanced use of **Microsoft Access** and **VBA** to create user-friendly interfaces and automation.
- Input daily production data and perform month-end tasks including chemical reconciliation using **SAP**.
- Process and audit timesheets for Operations, Logistics, and Process teams, ensuring compliance with payroll policies.
- Track and report overtime and assist HR with timekeeping scenarios for employee references.
- Coordinate travel arrangements and complete e-expense reporting for team members.
- Support training and onboarding activities, and provide daily admin support (e.g., photocopying, document revisions, presentation prep).
- Maintain and update the Operations department webpage.
- Act as a backup administrative assistant for other departments when needed.
- Participate in site safety and housekeeping audits.
- Maintain professional communication across all organizational levels.
- Collaborate with internal teams to ensure smooth operations and continuously improve administrative processes.

**Experience**
- Previous experience as an Administrative Assistant or in a similar technical support role is required.
- **Expert-level proficiency in Microsoft Access**, **Microsoft Excel**, and **VBA** is essential.
- Strong working knowledge of **SAP** is required.
- Prior experience in a manufacturing or plant environment is highly desirable.
- Demonstrated understanding of HR and payroll systems and policies.
- Proven ability to manage multiple priorities in a fast-paced setting.
- Excellent communication and organizational skills, with strong attention to detail.
- Ability to work both independently and as part of a team, with a customer-service mindset.

**Join Our Team**

Become a valued member of a dedicated and collaborative team where your technical and administrative skills will directly contribute to the efficiency and success of our plant operations. Your ability to manage complex systems, support daily activities, and enhance team communication will make a lasting impact.

Pay: $65,000.00-$97,500.00 per year

**Benefits**:

- Casual dress
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site gym
- On-site parking
- RRSP match
- Vision care
- Wellness program

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2025-05-15
Expected start date: 2025-06-01



  • Red Deer, Canada Adams Steel Fabricators Ltd. Full time

    **Description** **Responsibilities** - Assist with daily administrative tasks to support quote and order processing, ensuring seamless operations and timely project delivery. - Create work orders in our system, relay order information to the production team, and coordinate between departments to ensure alignment on projects and initiatives. - Develop and...


  • Red Deer, Canada Andrew Sheret Limited Full time

    Our **RED DEER **branch is currently seeking an **Administrative Assistant**. This is your opportunity to launch a fun and rewarding career with numerous avenues for advancement throughout our organization. Join our team and become one of our greatest assets! Administrative Assistants for Andrew Sheret Limited oversee reception and various administrative...


  • Red Deer, Canada Doormasters Full time

    **Job Overview** **Responsibilities**: Duties include but are not limited to: - Provide administrative assistance and support to the administrative and scheduling positions - Managing equipment and hotel bookings - Preparing paperwork for warehouse and field staff - Customer follow ups - Product warranty management - Document association - Managing field...


  • Red Deer, Canada MNP LLP Full time

    Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Administration team in **Red Deer** as an **in person, in office** Administrative Assistant. This diverse team of professionals directly contributes...


  • Red Deer, Canada PRIME Physiotherapy & Athletics LTD Full time

    **Job Overview** We are hiring an Administrative Assistant! PRIME Physiotherapy & Athletics LTD is locally owned and operated. - What we offer:_ - Energetic, healthy workplace - Great team environment - Marketing and Networking - Administrative and Clinical Support staff for all roles - Mentors to help with any clinical or administrative questions that may...


  • Red Deer, Canada Tornado Global Hydrovacs Full time

    **Job Objectives**: The Administrative Assistant is a key member of the team, assisting in accounting and other administrative functions and providing administrative support to senior executives. Their ready and willing attitude keeps these key office functions running smoothly and contributes to a positive working environment. They will be able to respond...


  • Red Deer, Canada The Denture and Implant Centre Full time

    Our busy denture clinic is looking for a full time Administrative Assistant. As an essential member of our team, an Admin Assistant is responsible for daily organization of the practice. This permanent position includes general administrative tasks, including but not limited to: - Answering phones and greeting patients - Communicate with insurance companies...


  • Red Deer, Canada EnGlobe Corp. Full time

    Your Employer: **Dare to join Englobe** At nearly 3,000 people, Englobe is one of Canada’s premier firms specializing in professional engineering services, environmental sciences, and soil and biomass treatment. With offices located across Canada, the United Kingdom and France, we are conveniently located to support large - and small-scale projects,...


  • Red Deer, Canada Laebon Homes Full time

    **About Laebon Homes**: Laebon Homes is a trusted, award-winning home builder with over [insert number] years of experience building quality homes across Central Alberta. We are passionate about creating beautiful, functional spaces for families and individuals, and we pride ourselves on our customer-first approach, strong team culture, and commitment to...


  • Red Deer, Canada Summit Strategies Chartered Professional Accountants Full time

    '''Responsibilities:''' - Provide administrative support to ensure efficient operation of the office - Answer and direct phone calls, take messages, and respond to inquiries - Greet and assist visitors in a professional and friendly manner - Perform data entry, maintain and update records, and prepare reports - Manage calendars, schedule appointments, and...