Event Coordinator

5 days ago

Mississauga, Canada Bayshore HealthCare Full time

Bayshore HealthCare, one of Canada’s leading providers of home and community health care services, is looking for an enthusiastic Event Coordinator to join its growing National Communications team. The flagship event the Event Coordinator will be responsible for planning, managing, and executing is Bayshore’s annual leadership conference. The Event Coordinator will also help plan other events as needed.
- RESPONSIBILITIES- Lead planning and execution of Bayshore’s annual Leadership Conference.
- Responsible for developing the overall event plan, including liaising with the venue, working with vendors, managing budgets, and scheduling speakers.
- Clear understanding of event requirements and meticulous attention to detail.
- Establish relationships with vendors to find best combination of quality and cost.
- Negotiate favourable terms with vendors; review contracts to ensure accuracy.
- Manage event registration, including sending invitations, tracking attendees, and finalizing confirmations.
- Work with National Communications teammates to determine required event content and create workback schedules for creative materials.
- Coordinate shipping of event materials to head office and/or event space.
- Develop schedules for staff and volunteers, including assigning roles and responsibilities.
- Oversee onsite supervision of Leadership Conference from setup to teardown.
- Do final checks at the conference venue to ensure everything meets standards.
- Evaluate the conference and provide feedback to help improve future events.
- Support planning and execution of other Bayshore events as needed.

Job Qualification

**QUALIFICATIONS**
- 5+ years of experience in corporate event planning and management.
- University degree or equivalent event management certificate/diploma.

**SKILLS**
- Proficient in Microsoft Office, specifically Excel.
- Able to multitask and manage competing priorities.
- Exceptional written, verbal and communications skills.
- Excellent organizational, project management and problem solving skills.
- Reliable, dependable and able to maintain confidentiality.
- Outstanding relationship building skills.
- Able to work collaboratively with varying levels of stakeholders and able to work effectively independently.
- Works well under pressure and able to find solutions when facing sudden or unexpected challenges.
- Understanding of virtual event platforms, including Teams and Zoom.
- Knowledge of performance monitoring tools and content management platforms, such as WordPress and SharePoint.
- Strong work ethic, positive attitude, and team player.
- Flexibility to work outside regular business hours and travel as needed.

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