Human Resources Assistant

**Req ID**:148858**
**Company: Nova Scotia Health**
**Location**:Central** Zone, **Centre for Clinical Research - QEII**
**Department: Human Resources - Research, Innovation & Discovery**
**Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **2** position(s)**
**Status: MGMT/NON-Union** Position**
**Posting Closing Date**:9-Feb-23**

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

Nova Scotia Health’s Research, Innovation and Discovery portfolio is transforming health care delivery and improving the health of all Nova Scotians by leading initiatives that deliver high-impact health care solutions and developing strategic partnerships with clinical champions, industry, healthcare foundations, governments and academic partners. By pairing leading researchers, innovators, and clinicians with entrepreneurs through our newly formed Health Innovation, Research and Discovery Hub, their creative solutions are improving health and health care while also contribute directly to Nova Scotia’s economy.

**Responsibilities**:
Reporting to the Manager of Human Resources, Research, Innovation & Discovery (RI&D), the Human Resources (HR) Assistant is responsible for supporting the daily operations of the program and confidential administrative support to Directors, Principal Investigators, Managers and Advisors. The HR Assistant also provides additional support to individuals, committees and working groups as assigned. The HR Assistant facilitates and coordinates the administrative operations in support of the goals and objectives of the department(s). The HR Assistant functions as a primary point of contact for employees and new hires to the organization within the RI&D portfolio.

The primary duties of the position include:

- Being the first point of contact for all new hires to Research, Innovation and Discovery
- Issuing offer letters and status changes to both internal employees and new hires to Research, Innovation and Discovery
- Initiate and complete onboarding for both internal employees and new hires.
- Receiving and sorting a variety of documentation; verifying authenticity and ensuring appropriate action is taken
- Processing internal and external requests.
- Assisting in scheduling Initial Pre-Employment Health Screening appointments for new hires
- Prescreening competitions for HR Advisors
- Entering and maintaining recruitment reporting data.
- Managing the filing system for open and closed competitions
- Creating and developing methods of tracking information through databases, spreadsheets and filing systems
- Providing other administrative support as required

The HR Assistant ensures that the principles and practices that guide Nova Scotia Health such as the vision, mission, values, expected behaviours, the leadership philosophy, organizational health, population health, ethics, safety, quality, partnerships and interprofessional collaboration are integrated within the work that they do.

**About You**:
We would love to hear from you if you have:

- Grade 12 required
- Graduate of a recognized office/business administration program; HR Diploma or certificate an asset
- Minimum of three (3) years’ experience in an administrative support position
- Experience in Human Resources administration in an unionized and non-unionized environment is an asset
- Advanced computer training and demonstrated skills in Microsoft office (Word, Excel and PowerPoint), and the ability to acquire additional skills as necessary
- Expertise with the development and maintenance of documents, spreadsheets and databases
- Accurate keyboarding and data entry skills
- Excellent interpersonal and communication skills (listening, written, verbal), with the ability to communicate professionally with all levels of staff and the public demonstrating a high degree of tact, judgement and confidentiality
- Excellent organizational, follow-through and time management skills, with the ability to prioritize tasks and accurately manage multiple priorities in a fast-paced, time-sensitive and highly confidential environment
- Demonstrated accountability, initiative, and ability to work independently
- Competencies in other languages an asset; French preferred
- Successful Applicants are required to provide a criminal record check to Human Resources before starting employment and a