Office Manager

2 weeks ago

Montréal QC, Canada Light & Wonder Full time

iGaming:
If it’s iGaming, we know a thing or two. At Light & Wonder, It’s all about the games, and our digital team leads the global iGaming market, providing jaw-dropping content and innovative software that powers the world's most successful online gaming providers.

Position Summary

This is a part-time role that requires presence at the office two days a week.

We are seeking a dedicated and organized Office Manager to ensure the smooth operation of our office and support an efficient, safe, and welcoming work environment. This role involves handling essential administrative tasks, vendor coordination, timesheet management, and organizing company events, as well as maintaining our office facilities with care and professionalism.

Key Responsibilities

Local Expenses Management- Receive and manage incoming mail.- Process invoices for necessary services (cleaning, utilities, internet, etc.) and collaboration with the Accounts Payables department.- Perform follow-ups as needed to ensure payments are made promptly.

Vendor and Provider Coordination- Act as the primary liaison with the landlord and ensure open communication on any building-related issues.- Coordinate with cleaning services and other local providers (e.g., coffee supply, event vendors) to maintain a well-stocked and clean office environment.

Safety & Compliance- Print and update safety and security posters as per requirements, keeping the office compliant and informed.- Support ISO 20071 certification processes, ensuring facilities-related standards are met.

Timesheet and Reporting Management- Collect and review monthly timesheets for all Canadian employees, preparing and forwarding them to Payroll and relevant corporate groups accurately and on time.

Head of the Social Committee- Organize office events, including lunches, breakfasts, team gatherings, and holiday celebrations.- Manage ordering, setup, and cleanup for events to provide an enjoyable experience for all employees.- Recognize birthdays and work anniversaries, ensuring employees feel valued and appreciated.

Office Supplies & Purchasing- Manage the procurement of office necessities, including hygiene supplies (soap, paper towels, toilet paper, etc.), refreshments, and snacks.- Decorate the office for seasonal occasions (e.g., Halloween, holidays) to maintain a welcoming and engaging environment.

We are looking for someone who is highly organized, proactive, and committed to maintaining a high standard of office management. If you excel in creating a well-functioning and professional office environment and take pride in supporting team well-being, we encourage you to apply.

Qualifications

Any combination of relevant experience and training will be considered for this role.

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