Admin Assistant-pt(.5) Med/academic

**Ref# 24NON093**

**1 ‑ Part Time (.5) ‑ Adminstrative Assistant 3**

**Medical Learner Education‑Admin**

Under the supervision of the Manager, Academic Affairs, this position will support the department of Academic Affairs

by providing confidential administrative and clerical support with the goal of supporting the academic mission of

TBRHSC.

PRIMARY RESPONSIBILITIES:
*Must provide patient care or services in a manner that is consistent with TBRHSC mission, vision, values and

reflects the philosophy of patient and family centred care.

*Must treat all information concerning patient affairs or illnesses and/or hospital business as confidential, privileged

information, which must never be discussed except in the course of duty.

*Must be accountable for ensuring the safest patient care and services and for recognizing and reporting safety

incidents or potentially unsafe conditions.

*Must abide by the Code of Conduct, work to foster an inclusive environment that honours each individual's

uniqueness, and provides a culturally safe experience through respect and compassion for all staff, professional

staff, patients, and community partners.

*Provide confidential administrative and clerical support to the office of Academic Affairs.

*Support learner placements from across numerous academic institutions

*Data entry duties in programs such as the Learner Database and Elentra

*Report creation as required from NirvSystem and HspNet

*Schedule meetings, video conferences, appointments and book rooms as requested

*Organize recurring meetings, maintain membership lists, confirm location, video conferencing and audiovisual

equipment, and arrange catering when required

*Complete and distribute meeting agendas, minutes and related correspondence

*Assist in the preparation for special projects, such as orientation, Resident Appreciation Week, CaRMS Celebration

and Preceptor/Learner Appreciation Week

*Develop and prepare signature ready documents such as, Affiliation Agreements

*Organize and maintain the departments internet and intranet pages including policies and procedures

*Order and maintain office, call room and linen supplies

*Assist with the orientation of new learners

*Other duties as assigned

EMPLOYMENT REQUIREMENTS:
Education/Experience:
*Diploma in Office Administration and/or equivalent combination of education and related experience

Skills/Abilities:
*Proven speed, accuracy and proficiency in the use of Microsoft Word, Excel and Powerpoint

*Interest/experience in web‑based learning technology

*Ability to maintain confidentiality regarding job assignments and sensitive issues.

*Excellent oral and written communication skills, including pleasant disposition, integrity, discretion, and tact.

*Ability to work independently to prioritize and coordinate assigned tasks.

*Demonstrate prompt and regular attendance

Assets:
*Understanding of the impacts of academic placements in a hospital setting

Salary Range: $26.415 to 31.080

The Health Sciences Centre strives to ensure the safety and security of the patients, visitors, employees and assets

Criminal Records Check (CRC) where indicated, to ensure the absence of relevant criminal convictions; and proof of

full vaccination of all required doses of a COVID‑19 vaccine approved by Health Canada to Occupational Health &

Safety.

The Hospital is committed to delivering healthcare in a manner that is consistent with Patient and Family Centred

Care. Applicants are required to have a demonstrated knowledge, understanding and commitment to this care

philosophy.

imperative, therefore, all applicants will have to demonstrate a good attendance record to be considered for this

position.

Joining our team means that you will be an integral part of achieving our mission, vision and values.

**Our Mission**: We provide quality Care to Patients and Families, supported and advanced by research, innovation

and education that is responsive to the needs of the peoples of Northwestern Ontario.

**Our Vision**: Exceptional care for every patient, every time.

**Our Values**: Diversity, Compassion, Excellence, Innovation, Accountability

We are committed to fostering an inclusive, equitable, and accessible environment supporting diversity in our work

environment to provide quality care where all feel valued, respected, and supported. We are dedicated to building a

workforce reflective of the communities in which we live and serve and encourage Indigenous people, visible

are available throughout the selection process. Additionally we are identified as an English/French speaking health

If there are no qualified applicants for the above position, the Hospital may, at their discretion, train unqualified

individuals.

Interested applicants must submit a resume outlining relevant previous experience and training no later than

11:59p.m. on **Friday, 8 November, 2024**.

website.

Posted: October 25, 2024

NON UNION