Temporary Administrative Assistant

Administrative Assistant Pembina Lodge

Position Type: Temporary Full Time

Hours Per Pay Period: 75.00

Hours of Work: 8:30 am to 4:30 pm

Salary Range: $26.97 to $28.08 per hour

**Job Role**

Reporting to the Community Manager and/or designate, the Administrative performs a variety of administrative and clerical duties associated with the daily site operations, ensuring accuracy, confidentiality, and professionalism. The role requires flexibility in managing competing workload demands and unscheduled events.

**Job Duties**

1. Greets and communicates with all residents, guests, staff, volunteers, and visitors in a friendly, welcoming, courteous and professional manner. Answers and transfers all telephone calls in a pleasant, friendly, and helpful manner, and takes messages when necessary.

2. Listen and respond to resident, visitor, and staff questions in a supportive manner and direct them to management as appropriate.

3. Supports other department heads with administrative tasks including creating documents,updating checklists, meeting minutes, resident lists etc.

4. Communicate with and support the sites by ensuring timely communication and updates for unplanned sick or other leave staff replacements.

5. Assist and help residents with general requests such as programming and operating telephones, televisions, electronic equipment, and emergency call pendants.

6. Assist and help residents and staff with tuck shop sales, meal tickets, stamps, and other items.

7. Manage keys, telephones, pendants and door access fobs for residents and staff.

8. Manage cash floats and complete daily sales deposits.

9. Prepare and manage monthly office supply orders using a minimum/maximum inventory order list.

10. Typing and formatting of memos, letters, posters, checklists and other documents.

11. Replace shifts for Time off Request or Sick Leaves.

12. Assist Resident Service Manager with tours for potential clients.

13. Ensure all information regarding Homeland Housing, residents, families, visitors Employment Opportunity and Staff remain Confidential.

14. Perform other related duties as required.

**Knowledge, Skills, and Abilities Education, Training, and Experience**
- Strong English communication skills are required; both written and verbal;
- A post-secondary certificate in recreation therapy or related field; or
- Three to five years of previous related experience in event coordination or community programming;
- Proficient working knowledge of Office 365, including Publisher and PowerPoint;
- First Aid and CPR certification is required or must be attained within three months of hire;
- Clear Vulnerable Sector - Criminal Record Check;
**Skills and Abilities**
- Strong ability to plan, organize and direct the delivery of recreation services;
- Proven leadership, conflict resolution, and relationship-building skills;
- Ability to effectively multi-task, manage time effectively, and prioritize work
- Ability to anticipate needs and take initiative to complete work in the absence of direct supervision
- Strong communication skills and professionalism when dealing with residents and the public
- Ability to demonstrate tact, diplomacy, empathy, and patience in providing quality services to residents and
- Attention to detail and problem solving

**Other**

Competition: #HH-HR-REQ 2090

**Job Type**: Temporary Full - Time, ending on or before September 2, 2025, possibility of extension.

Only those selected will be contacted for an interview.

**Job Types**: Full-time, Fixed term contract
Contract length: 2 months

Pay: From $26.97 per hour

Expected hours: 75 per week

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Experience**:

- Senior care: 2 years (preferred)
- Yardi: 1 year (preferred)
- Payworks: 1 year (preferred)

Work Location: In person

Expected start date: 2025-06-09