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Temporary Administrative Assistant

4 weeks ago

Westlock, Canada Homeland Housing Full time

Administrative Assistant Pembina Lodge

Position Type: Temporary Full Time

Hours Per Pay Period: 75.00

Hours of Work: 8:30 am to 4:30 pm

Salary Range: $26.97 to $28.08 per hour

**Job Role**

Reporting to the Community Manager and/or designate, the Administrative performs a variety of administrative and clerical duties associated with the daily site operations, ensuring accuracy, confidentiality, and professionalism. The role requires flexibility in managing competing workload demands and unscheduled events.

**Job Duties**

  • Greets and communicates with all residents, guests, staff, volunteers, and visitors in a friendly, welcoming, courteous and professional manner. Answers and transfers all telephone calls in a pleasant, friendly, and helpful manner, and takes messages when necessary.
  • Listen and respond to resident, visitor, and staff questions in a supportive manner and direct them to management as appropriate.
  • Supports other department heads with administrative tasks including creating documents,updating checklists, meeting minutes, resident lists etc.
  • Communicate with and support the sites by ensuring timely communication and updates for unplanned sick or other leave staff replacements.
  • Assist and help residents with general requests such as programming and operating telephones, televisions, electronic equipment, and emergency call pendants.
  • Assist and help residents and staff with tuck shop sales, meal tickets, stamps, and other items.
  • Manage keys, telephones, pendants and door access fobs for residents and staff.
  • Manage cash floats and complete daily sales deposits.
  • Prepare and manage monthly office supply orders using a minimum/maximum inventory order list.
  • Typing and formatting of memos, letters, posters, checklists and other documents.
  • Replace shifts for Time off Request or Sick Leaves.
  • Assist Resident Service Manager with tours for potential clients.
  • Ensure all information regarding Homeland Housing, residents, families, visitors Employment Opportunity and Staff remain Confidential.
  • Perform other related duties as required.

**Knowledge, Skills, and Abilities Education, Training, and Experience**

  • Strong English communication skills are required; both written and verbal;
  • A post-secondary certificate in recreation therapy or related field; or
  • Three to five years of previous related experience in event coordination or community programming;
  • Proficient working knowledge of Office 365, including Publisher and PowerPoint;
  • First Aid and CPR certification is required or must be attained within three months of hire;
  • Clear Vulnerable Sector - Criminal Record Check;

**Skills and Abilities**

  • Strong ability to plan, organize and direct the delivery of recreation services;
  • Proven leadership, conflict resolution, and relationship-building skills;
  • Ability to effectively multi-task, manage time effectively, and prioritize work
  • Ability to anticipate needs and take initiative to complete work in the absence of direct supervision
  • Strong communication skills and professionalism when dealing with residents and the public
  • Ability to demonstrate tact, diplomacy, empathy, and patience in providing quality services to residents and
  • Attention to detail and problem solving

**Other**

Competition: #HH-HR-REQ 2090

**Job Type**: Temporary Full - Time, ending on or before September 2, 2025, possibility of extension.

Only those selected will be contacted for an interview.

**Job Types**: Full-time, Fixed term contract

Contract length: 2 months

Pay: From $26.97 per hour

Expected hours: 75 per week

Flexible language requirement

  • French not required

Schedule

  • 8 hour shift
  • Day shift
  • Monday to Friday

**Experience**

  • Senior care: 2 years (preferred)
  • Yardi: 1 year (preferred)
  • Payworks: 1 year (preferred)

Work Location: In person

Expected start date: 2025-06-09