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Accounting Assistant

2 weeks ago

Vancouver, Canada Vancouver Academy of Music Full time

**About the Vancouver Academy of Music**

Founded in 1969, the Vancouver Academy of Music (VAM) is a non-profit institution that has been spreading a love of learning and musical excellence for generations of aspiring musicians. Minutes away from downtown in a traffic-calmed location, VAM is housed in a spacious facility with teaching studios, large classrooms, a library, two performance halls, and the inspiring scenic backdrop of Vanier Park.

In addition to private lessons and class instruction, VAM students engage with world-renowned visiting artists in masterclasses, exchange with national and international partners, and participate in numerous performance and competition opportunities. VAM’s fundamental purpose is to explore the transformative power of music through fostering an inclusive learning environment led by a team of devoted faculty with strong professional backgrounds.

Reporting to the Controller, the part-time Accounting Assistant provides crucial support to ensure the smooth operation of financial processes and contributes to VAM’s growth and success. The incumbent will assist in key accounting procedures including accounts payable, faculty payroll processes, and financial reports. Working hours are Wednesday-Friday, 10am-6pm in person at the VAM facility.

**Responsibilities**
- Monthly bank reconciliation for various accounts, maintaining the general ledger and making necessary journal entries to ensure accuracy in QuickBooks.
- Perform A/P tasks, including maintaining accurate data in QuickBooks, coordinating and following up with vendors, processing payments, and related duties.
- Oversee the monthly faculty payroll process through ADP, including generating payroll reports and handling related responsibilities.
- Assist during tax season with the preparation of T4/T4A forms, maintaining the database, and other tax-related tasks.
- Provide support during audit season by preparing donation reports, college reports, and other necessary documents for submission.
- Handle monthly credit card reconciliation and process reimbursements.
- Perform other financial tasks as needed.

**Qualifications**
- 1-3 years experience in a similar administrative role
- Excellent communication and interpersonal skills
- Strong attention to detail with a focus on accuracy and precision
- Strong organizational skills with the ability to multi-task
- Proficiency in Microsoft Office
- Previous experience in accounting/bookkeeping, payroll, accounts payable an asset
- Proficiency in QuickBooks or other accounting software an asset
- Willingness and ability to commute reliably to the VAM facility

**Job Type**: Part-time

Pay: $22.00-$26.00 per hour

Expected hours: 21 per week

**Benefits**:

- Extended health care
- On-site parking

Ability to commute/relocate:

- Vancouver, BC V6J 4R9: reliably commute or plan to relocate before starting work (required)

Work Location: In person