Pension Coordinator

Scope of position
- Responsible for coordinating the day-to-day administration of the OMERS pension plan for a high volume of employees. This includes working directly with OMERS, handling employee pension inquiries and ensuring compliance with the Pension Benefits Act (PBA) and OMERS regulations. Additionally to maintain the full life-cycle of the plan for all employee events including, but not limited to: enrolment, record changes, leave period reporting for various types of leaves of absences, disability waiver processing, end of employment, retirement documentation, pension adjustment calculations, and OMERS/CRA year-end annual reporting.

Position Description:

- Responsible for the day-to-day administration of the OMERS pension plan
- Offering enrolment, enrolling eligible employees and reporting NFT employee information in OMERS e-access
- Tracking of offers made, obtaining and filing the necessary documents of proof. Sending follow ups as required
- Making changes to employee records (name, employment status, union affiliation)
- Maintaining accurate records and documentation related to offers of enrolment
- Storing and organizing all records by hardcopy and electronically
- Provide timely responses to employee pension related inquires, such as enrolment, retirement and contributions
- Completing form 168 eligible service requests for current and past employees
- Assist in coordinating OMERS sessions with OMERS consultants either virtually or in person for staff inquiring about retirement information
- Maintain the HRMS/Payroll system related to OMERS:

- Proper set up of OMERS codes including deduction amounts & pay period maximums
- Addition of newly created pensionable paycodes to applicable deductions and updating SmartList reports accordingly
- Assignment/upkeep of OMERS status on employee records
- Perform regular audits
- Including membership audits to ensure accurate enrolment and Payroll system audits to ensure accurate deduction set up
- Identifying and investigating discrepancies, such as over/under deductions or timesheet coding errors
- Ability to manually calculate OMERS deductions
- Formulating repayment/refund plan accordingly with employees
- Tracking and reporting metrics related to eligibility, enrolment, leave forms, employer RPP costs to management on a regular basis
- Track employee statuses to ensure leave periods are captured
- Calculate OTCFT/CFT splits due to employee job changes
- Regularly reconcile the OMERS GL account
- Maintain current reference material relating to OMERS legislation
- Regularly attend OMERS webinars and create procedures for any plan changes
- On a bi-weekly basis monitoring short-term leave of absences periods
- Manually calculating leave period costing, producing the appropriate form for employees going on ROE-supported leaves as well as returning back to work
- Distributing buy back forms with regular follow-ups to employees.
- Setting up buy back deductions within the Payroll system, reporting fully purchased buy back periods to via e-access to OMERS
- Summarize purchased leave periods via Payroll deductions and by cheque for service purchases
- Preparation of remittances to OMERS and accurate allocation of pension buy back payments
- Monitoring of long-term absences, ensuring OMERS disability waiver claims are initiated in the appropriate timeframes.
- Accurate calculation and completion of applicable Leave Period Reporting and Disability forms
- Record buy back payments to the GL and remit accordingly to OMERS by specific deadlines.
- Collect and upload confidential medical information
- Maintain regular contact with the employee at each stage of the disability process and follow up as necessary on outstanding documents
- Processing various end of employment forms
- Providing applicable OMERS information in advance to potential retirees
- Fulfilling pension estimate requests
- Preparing the OMERS retirement package and meeting with upcoming retirees to complete the necessary paperwork to facilitate drawing their retirement pension with OMERS
- Process form 143 terminations/resignations each pay
- Year-end Pension Reporting
- Manual calculation of annual contributory earnings, credited service and contributions for each member
- Ability to investigate contribution discrepancies and missing leave period with the year
- Prepare a year-end form 119 for each active member
- Balancing/Reconciling all remitted RPP and RCA contributions to OMERS
- Download the pension adjustments and manually calculate as necessary, verify for accurate reporting in Box 52 on T4 slip
- Reconcile RPP contributions for accurate reporting in Box 20 on T4 slip
- Other duties as assigned.

**Requirements**:
**Knowledge and Experience**:

- Post-Secondary degree or diploma in an business related discipline or equivalent
- Completion of, or currently enrolled in Human Resources Certificate Program from a community college or university preferred
- Minimum 1 year experience perf