Project Administrator

Silver Hills started in 1989 with a mission to Empower, Educate, and Inspire People to Live Healthier Lives. We believe investing in your own health is the greatest gift you can give someone because when you are healthy, you will have more to share. Joining our family means being part of a quickly growing community that is truly committed to delivering healthy, great tasting products that are made with care. The Silver Hills team gives you the opportunity to grow and contribute to a healthy and sustainable vision. If you are excited by the idea of sharing your passion for healthy and delicious food with like-minded individuals and bringing great tasting products to consumers across North America and beyond, we want to hear from you

POSITION: Project Administrator REPORTS TO: Director, Projects

We are looking for an Project Administrator to join our Projects team Our Project Administrator will be working directly with our Projects and Finance teams to ensure that the business is accurately budgeting for and costing out projects, creating project schedules, and following best practices for capturing project costing and operational performance data.

OPPORTUNITIES
You will thrive in this role if you are able to collaborate with a highly skilled team to support the planning, execution and reporting for multiple capital projects. You will bring a positive can-do attitude to a dynamic and ever-changing environment that requires problem solving, asking questions, and collaboration to make good decisions. You will be able to use the company’s tools for cost commitments (PO’s), reporting and scheduling to support the broader projects team.

HERE IS WHO YOU ARE
DRIVE & MOTIVATION
- You are a business-minded self-starter
- You want to progress and do what it takes to learn the business and acquire new skills
- You are interested in helping our project division improve our reporting and controls
- You are passionate about healthy living and values which align with Silver Hills

CHARACTER & ABILITIES
- You approach challenges with energy and urgency
- You are an analytical thinker and a problem solver
- You are organized and have a keen eye for detail
- You are deadline-oriented and able to balance your time across multiple tasks without missing deadlines
- You are an excellent communicator who can work both independently and collaborate with the team

KNOWLEDGE & SKILLS
- You possess intermediate to advanced excel skills
- You have experience? with project schedules, purchase order entry and tracking, project estimating and reporting, employee time tracking and varied administrative responsibilities

EXPERIENCE
- You have 2+ years’ experience working in a project administrative role
- You have a Degree in Business or related discipline

NICE-TO-HAVE
- Knowledge of Microsoft GP
- Experience in accounting for capital projects for a manufacturing company

THINGS YOU WILL DO
- Collaborate with the Project division leadership to develop and maintain all projects in Wrike (Project Management Software)
- Input data required (costs, labor, timelines, etc.) to show a comprehensive breakdown with dependances in Wrike
- Assist the PM’s in budget creation and analysis of projects
- Create new projects and enter project budgets into Microsoft GP and update project budgets/forecasts as required
- Implement and maintain work schedules

THINGS YOU WILL DO(CONT’D)
- Work with project managers to ensure they understand project forecasts and performance versus budget and provide commentary on project variances.
- Work with Finance to ensure project reporting meets the needs of the Projects team
- Support of audit requirements for capital asset additions and disposals
- Manage project staff time capture system (Clockify) including review of weekly hours, follow up with project staff and correction of errors. Maintain accurate project listing in Clockify.
- Enter project related PO’s into Microsoft GP and provide PO numbers to project vendors
- Code and administrate approval of Project Division vendor invoices
- Regular and adhoc reporting including PO’s issued in the last week, outstanding PO’s, Clockify reports
- Work with accounting team to create new costing setups in GP as required
- Various project administrator tasks including support of permit process on projects
- Support Project Division equipment sourcing requirements, online research and purchases
- Implement and maintain an inventory management system Administrate documentation requirements for onboarding of new vendors in conjunction with accounts payable
- Other duties as assigned

OTHER
- May on occasion work outside of regular office hours as the job requires
- Valid DL and vehicle required