Transaction and Deal Administration Coordinator

1 week ago

Toronto, Canada CBRE Full time

**Transaction and Deal Administration Coordinator**

**Job ID**
- 218400

**Posted**
- 09-May-2025

**Service line**
- Advisory Segment

**Role type**
- Full-time

**Areas of Interest**

Sales & Leasing, Sales Support, Transaction Management

**Location(s)**

Toronto - Ontario - Canada

**About the Role**:
As a Transaction Management / Deal Administration Coordinator, you will provide operational support to the Transaction Management Services team.

This job is part of the Transaction Management Services function, providing ongoing management of real estate transaction activities for a defined portfolio of properties on behalf of our corporate clients.

**Essential Duties And Responsibilities**
- Assist Transaction Managers with preparation and distribution of deals package.
- Notice letters preparation and distribution.
- Input and maintain deal-related information in corporate databases and tracking systems, ensuring accuracy and completeness.
- Monitor the status of deals and provide regular updates to management, highlighting key milestones, deadlines, and potential issues.
- Prepare and distribute commission vouchers. Monitor and process commission received. Manage deal files in compliance with legislative requirements, corporate policies and procedures.
- Prepare month end / year end reporting for management review and signoff.
- Liaise with internal and external stakeholders to ensure services are delivered within process timelines.Other duties related to administrative support may be assigned.

**What You’ll Need**
- Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with database management.
- Detail-oriented with a strong focus on accuracy.
- Ability to work in a fast-paced, deadline-driven environment.
- Understanding of basic financial principles and deal structures is preferred.
- Bachelors degree or equivalent to a four-year college degree.
- 2+ years of relevant experience in commercial real estate support role.

  • Transaction Coordinator

    7 days ago

    Toronto, Canada CBRE Full time

    **Transaction Coordinator - Deals Administrator** **Job ID** - 231053 **Posted** - 04-Aug-2025 **Service line** - Advisory Segment **Role type** - Full-time **Areas of Interest** Administrative, Transaction Management **Location(s)** Toronto - Ontario - Canada - About the Role: We are seeking a highly organized and detail-oriented Transaction...

  • Deals Coordinator

    5 days ago

    Toronto, Canada Zown Realty Full time

    Zown is on a mission to revolutionize homeownership by significantly enhancing affordability and streamlining real estate transactions. Through our innovative model - frontloading real estate commissions into cash assistance for homebuyers - we are changing the face of home buying and unlocking new markets. We are seeking a highly organized,...

  • Real Estate Deal Administrator

    2 weeks ago

    Toronto, Canada Express Realty Inc. Full time

    **Responsibilities**: - Process real estate deal transactions and settle contracts - Create & manage trade record sheets - Follow up and collect outstanding documents from agents - Monitor and refresh real estate processes to abide by applicable laws and regulations - Facilitate commission payments and coordinate payments to realtors and third parties -...

  • Real Estate Deal Administrator

    2 days ago

    Toronto, Canada Express Realty Inc. Full time

    **Responsibilities**: - Process real estate deal transactions and settle contracts - Create & manage trade record sheets - Follow up and collect outstanding documents from agents - Monitor and refresh real estate processes to abide by applicable laws and regulations - Facilitate commission payments and coordinate payments to realtors and third parties -...

  • Transaction Manager

    5 hours ago

    Toronto, Canada Cushman & Wakefield Full time

    **Job Title** Transaction Manager **Job Description Summary** Manages real-estate account in conjunction with a Top Office Team in Canada and together act as point of contact for clients at Cushman & Wakefield. **Responsibilities-** - Assist in coordinating the Canada and global real estate account - Consolidate and track all account activities...

  • The Deal Processing Administrator:

    2 weeks ago

    Toronto, Canada REMAX Hallmark Group of Companies Realty Inc., Brokerage Full time

    **Key Accountabilities**: - Relationship Management - Interacts with multiple internal and external contacts to exchange standard work-related information; probes for information to investigate and resolve problems. - Customer Focus - Interprets and understands current company policies and procedures. Has the ability to effectively communicate information...

  • Deals Administrator

    2 days ago

    Toronto, ON MV L, Canada myAbode Inc. Full time

    Are you interested in joining a Canadian prop-tech startup leading the charge in real estate innovation? myAbode has big ambitions and we move fast – we're looking for like minds who take initiative and think outside the box. If you're excited by the potential for significant growth and the chance to make a real impact, this is an opportunity to be part of...

  • Receptionist/ Deal Administrator Assistant

    5 hours ago

    Toronto, Canada Red House Realty, Brokerage Full time

    Red House Realty, Brokerage is an upscale residential real estate brokerage situated in the Yorkville community of Toronto, Ontario. Our boutique firm prides itself on offering our salesperson base a comprehensive and extensive offering of services to help bolster their individual practices. We are currently searching for a Deal Administrator assistant to...

  • Analyst, Deal Structuring

    2 weeks ago

    Toronto, Ontario, Canada Invest Ontario Full time

    Analyst, Deal StructuringSalary range: $82,217 - $90,000Term: This is a contractual position for the duration of 1 year.Location: 250 Yonge Street, Toronto ON (hybrid – 4 days per week in office)Applications must be received by 5pm ET, Thursday, November 6, 2025.ABOUT US:Invest Ontario is an independent agency dedicated to securing private sector strategic...

  • Transaction Coordinator

    1 week ago

    Toronto, Ontario, Canada Cushman & Wakefield Full time $62,475 - $73,500

    Job TitleTransaction CoordinatorJob Description SummaryProvide support to C&W transactions management professionals who are supporting a client's dispersed portfolio of real estate locations across Canada.Job DescriptionESSENTIAL FUNCTIONS AND RESPONSIBILITIESProvide exceptional client service at all levels, internally and externally.Support the transactions...