Finance Coordinator

2 weeks ago

Vancouver, Canada Take a Hike Foundation Full time

**The Organization**:
**The Opportunity**:
The Finance Coordinator reports directly to our Accountant and is responsible for the day-to-day financial operations including accounts payable, financial documents, entering data, reconciling accounts, and undertaking various special projects.
The Finance Coordinator will support the Finance team to maintain all necessary records, files, and processes to ensure that the financial operations of Take a Hike are compliant with accounting standards and CRA regulations, focusing on accuracy and transparency.
This position will be based in our downtown office with a hybrid model of working from home and at the office with flexible work hours.
**Key Responsibilities**:

- Deposit and record all revenues, ensuring ongoing communication with the Philanthropy Team
- Prepare and process accounts payable files, vendor invoices, and staff expense forms.
- Process invoices and manage accounts receivable.
- Investigate and resolve account discrepancies.
- Prepare General Ledger and supporting accounts within QuickBooks and manage the day-to-day bookkeeping for the foundation.
- Work with managers to ensure all financial entries are coded correctly.
- Maintain financial records and electronic and paper filing.
- Complete bank, donation and GIC reconciliations monthly.
- Process Visa and fuel card administration and reconciliation.
- Support credit card reconciliations.
- Monitor shared mailboxes for finance and respond to internal and external customer queries.
- Prepare monthly program reports per location from QBO and Budget.
- Assist with the preparation of the annual organizational and project specific budgets.
- Assist with compiling all information required by auditors in advance of the annual audit.
- Assist with other duties as assigned within the scope of the role.
- Act as back up for processing payroll
- Support the implementation of finance projects
- Other duties within the scope of this role as required

**Qualifications & Requirements**:

- Bachelor’s degree in business, accounting, finance, or relevant experience
- 2-3 years of recent experience in bookkeeping or accounting.
- Experience in a charitable or not-for-profit organization preferred.
- High level of attention to detail and organization to ensure accuracy in work while multitasking.
- Strong skills in Windows, Microsoft Word, Excel, financial management systems
- Experience working with Salesforce donor database and RBC banking systems is an asset.
- Ability to exercise tact and discretion when working with information of a confidential and /or sensitive nature.
- Effective oral and written communication skills; facilitating positive working relationships with internal and external stakeholders.
- Ability to manage workload with mínimal supervision
- Willingness to support team where required.
- Satisfactory completion of a criminal reference check with vulnerable populations

**Terms and Compensation**:
This is a part-time (15-20hours per week), 8-month contract position with an ideal start date of July 2025.
**How to Apply**:
If this position is of interest to you, please submit your cover letter and resume to our online portal, Collage, by June 16th, 2025.

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