Rccbc Finance Coordinator, Rtvs

JOB TITLE: RCCbc Finance Coordinator, RTVS

JOB SUMMARY

In accordance with the established vision and values of the organization, the Finance Coordinator will report directly to the Senior Manager Operations & Administration and receive work direction from the Finance Lead.   The Finance Coordinator will be an RTVS liaison who provides financial support to operations, projects, external partners and within the overall Finance Team.

The Finance Coordinator will support overall finance accounts payable and receivables including preparing and reviewing cheque requests, expenditures, and receivable transactions, and ensuring appropriate paperwork is included and sent for processing for payment. Responsibilities include timely and accurate processing of all accounting transactions reconciliation and account analysis to ensure accuracy of information; data-gathering in response to queries from consultants, staff, and participating in year-end processes; interpreting and accurately communicating written policies and procedures.

The position requires strong interpersonal and customer service skills as it involves frequent problem resolution with various internal stakeholders and external agencies. The duties will vary from day to day and will involve a wide variety of tasks in service to the organization

PROGRAM SUMMARY

Real-time Virtual Support (RTVS) program enables on-demand consultation to support patient care and rural healthcare collaboration. RTVS helps rural providers and their teams deliver timely emergency, urgent, and non-urgent patient-centred care by connecting to a group of physicians with experience in emergency medicine, critical care, pediatrics, maternity and newborn, along with a number of other specialist providers for consultation. This project will include peer to peer support as well as supporting transition from consultation to conversation between rural providers, specialists and patients. This work is done in collaboration with partners within RCCbc and across other organizations including the Ministry of Health, First Nations Health Authority, Regional Health Authorities, the Emergency Medicine Network, Doctors of BC and other partners.

 NETWORK SUMMARY

Led by rural physicians, the Rural Coordination Centre of BC (RCCbc) is a network that works to improve the health of people and their communities in rural BC. Funded primarily by the Joint Standing Committee on Rural Issues, our network partners include healthcare providers, healthcare administrators, community members, policymakers, educators, researchers, and non-profit and business leaders. We serve all rural, remote and Indigenous communities in BC covered by the Rural Practice Subsidiary Agreement.

RCCbc is committed to advocating for equity in rural, remote and Indigenous healthcare, and this includes advancing the recommendations in the Truth and Reconciliation Calls to Action (TRC) and embedding our work with respectful relationships and reciprocity, and leading with compassion, empathy and inclusivity.

KEY DUTIES AND RESPONSIBILITIES

 Financial RTVS Administration
- Prepares finance accounts payables and invoices, verifying accuracy of information including account coding, reviewing backup documentation, scanning, saving, tracking, and processing forms.  Ensures that outstanding payments and claims are followed up and processed.
- Creates, reviews and processes requisitions, domestic and international travel claims, cash and cheque deposits, and assesses the accuracy of GST on invoices and self-assesses such taxes where necessary.
- Liaises and coordinates with team members in processing and payments for sessionals, staff stipends and resolves any discrepancies.
- Actively supports the Clinical Manager, RTVS, in monthly and year-end projections.
- Maintains and monitors budgets and expenditures
- Responds to queries and provides support to staff and consultants to help in the valid preparation of claims, reimbursements, payments and interpreting financial policies and procedures as relevant.
- Develops, files and maintains finance templates and manuals, including finance documentation around policies and procedures and chart of accounts.
- Supports monthly corporate card reconciliations, including following up with staff for missing receipts on Dext.
- Reconciles, monitors, and investigates errors and discrepancies on various accounts which may include preparing or correcting journal entries, following up on outstanding items and resolving issues with various individuals/staff.
- Verify and process Credit Card Purchase Forms and files documentation for reconciliation.
- Assists in year-end processes including invoicing, projections and tracking deferred revenue.

Personnel
- Provides guidance, advice, onboarding and training to other Finance Team members, staff and partners to ensure smooth workflow and process.
- Coordinates the weekly/bi-weekly of claims between staff and partners to ensure deadlines are m