Administrative & Policy Support

**BACKGROUND**:
SCO provides competitive compensation and excellent pension and benefits, as well as a positive work environment.

**OVERVIEW**:
Supporting the Health Transformation Team and reporting to the Vice President of Health Services & Programs, the Administrative & Policy Support role will assist with administrative duties, research, and other policy related tasks to ensure efficiency in day-to-day operations. This position requires the incumbent to be proactive, organized, and timely manage a wide variety of responsibilities while efficiently maintaining attention to detail.

**KEY RESPONSIBILITIES**:

- Assists the Health Transformation Team (HT) in the development, research, and review of policies, processes, and funding opportunities.
- Supports the monitoring of media, government announcements, and specific government initiatives and legislation.
- Assists in the coordination, scheduling, and communications for internal and external meetings and working groups. This can include managing various staff schedules to booking venues.
- Coordinate and organize travel arrangements for HT staff and other SCO working groups, advisory groups, and leadership (i.e. Chiefs).
- Support the planning and execution of HT events as needed.
- Travel to various events hosted by SCO Nations as required and directed by the senior leadership team.
- Assists in the preparation of written correspondence and documents (i.e. advocacy letters, briefing notes, research reports, annual reports) and ensuring adherence to SCO formatting, communication, and language standards.
- Gather research to support the development of both organizational and health services to inform research proposals, policies, and processes.
- Helps to prepare program reporting documents (narrative and financial) as directed by the senior leadership team.
- Assists with the development, coordination, and evaluation of special projects as determined by senior leadership.
- Provides backup support to all HT staff as directed.
- Records, transcribes, and documents meeting minutes in a timely manner.
- Assists with identifying priority areas and assignments.
- Codes and distributes files (electronically) and organizes into central filing systems.
- Manages purchase orders, inventory, and travel arrangements for staff and committees/working groups.
- Create and ensure accuracy of expense claims and promotes timely reimbursement.
- Coordinates relevant department calendars, meetings, agendas, and logístical support.
- Other duties as assigned.

**EDUCATION AND QUALIFICATIONS**:

- A 1-year Certificate or 2-year Diploma in Business Administration or a related field would be considered an asset.
- Experience in managing expenses including generating expense claims, seeking approvals, and processing reimbursements is strongly preferred.
- Experience providing administrative support in a busy, fast paced environment.
- Experience setting up and maintaining files, filing system and document tracking systems.
- Strong written communication skills to draft, review, and edit correspondence, letters, memos, and reports.
- Strong verbal communication skills to communicate clearly and professionally with internal and external stakeholders and clients.
- Attention to detail with a high degree of accuracy.
- Strong interpersonal skills with the ability to work effectively with others.
- Ability to maintain relationships with internal and external stakeholders.
- Ability to prioritize workload and work under pressure to meet strict deadlines.
- Ability to work independently with mínimal supervision.
- Experience conducting research and analysis for policy, and implementation.
- Excellent analytical, problem solving and decision-making skills.

**OTHER REQUIREMENTS**:

- Must provide a current and satisfactory Criminal Record Check with Vulnerable Sector Search
- A valid class 5 MB driver’s license with access to a reliable vehicle for business travel

**CLOSING DATE FOR APPLICATIONS: Friday, January 31st, 2025, at 4:00 PM**

Please submit a cover letter and resume to:
Human Resources

Southern Chiefs’ Organization

202-600 Empress Street

Winnipeg, MB R3G 0L5

Proof of education will be required at the point of hire where an incumbent has graduated from a relevant program.

Please note that SCO does not offer hybrid/remote work options unless specifically stated.

Testing may form part of the selection process.

**Job Types**: Full-time, Permanent

Pay: $55,000.00-$60,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Work Location: In person

Application deadline: 2025-01-31