Facilities Management Coordinator

Company Description

One of Canada's Best Diversity Employers and Greater Toronto's Top Employers for many consecutive years, William Osler Health System (Osler) provides a safe and supportive health care network to grow your career. Osler is nationally recognized for its commitment to patient safety and is Accredited with Exemplary Standing, the highest rating a Canadian hospital can receive. As a major Ontario hospital system, and home to some of the biggest specialty and emergency departments in the country, Osler serves the 1.3 million residents of Brampton, Etobicoke and surrounding communities. We are proud to offer you incredible exposure to best-in-class health care delivery and challenging hands-on opportunities to stay at the top of your game.

A hospital system built for and by the community, we continue to expand our services to meet the needs of a growing population, creating opportunities for increased hands-on skills development, cross-department training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient-inspired health care without boundaries.

At Osler, we invest in careers that go beyond where health care professionals like you can achieve their goals and find deep personal and professional fulfillment. Join our team today

**Job Description**:
Reporting to the Manager of Facilities Management the Coordinator is responsible for facilities management related coordination, administration and technical matters supporting the Manager of Facilities Management in the safe, effective and efficient operation and physical facility at BCH in support of our mission to deliver innovative and compassionate care to our patients. An advocate for excellence in facilities management, the Coordinator will leverage cross-disciplinary communication skills to drive collaboration and alignment of our facilities management services in support of our clinical priorities and strategic objectives.

Accountabilities:

- Supports the process in evaluating and meeting the physical facilities needs of BCH
- Assists in the implementation and monitoring of the Facilities Management annual goals and objectives for BCH
- Oversees and monitors day-to-day operating processes and procedures
- Administers the variations, small works and work authorization process
- Participate in FM audits and coordinates the facility inspections, produce and/or review reports when submitted by the facilities management service provider
- Participate in the Facilities Management Operations Committee meetings
- Provides support all FM related emergency incidents. 24/7 on call for BCH
- Helps and supports FM related incident reporting and investigations
- Engages clinical, non-clinical and service delivery partners to maintain effective and efficient communications between all parties
- Develops effective relationships with internal and external peers
- Supports the Manager of Facilities Management (and represents the Manager) in the monitoring, auditing and supervision of the lifecycle replacement and refurbishment projects at BCH
- Acts as the focal point of contact for clinical and non-clinical partners for the purpose of project related communications and scheduling
- Reviews performance standards, monitors the quality of services provided by the service provider on a regular basis and provides quality related information to the Manager of Facilities Management
- Provides support during accreditation to ensure requirements are completed in a timely and accurate manner
- Supports the Manager of Facilities Management in the review process of monthly service payment, variation capital payments, variation operation and maintenance (O&M) and lifecycle (LC) payments.
- Coordinates invoice processing and payments with Finance department
- Approves minor expenditures within approval limits

**Qualifications**:

- University or College education in Facilities Management or related field; Facilities Management Certification would be an asset
- Minimum of three (3) years of FM or relevant experience; Healthcare and/or P3 FM experience would be an asset
- Understanding of and experience with the facilities management outsourced service models
- Demonstrated administration skills, including data gathering, reporting and managing meetings
- Proven coordination, priority setting skills and the ability to manage competing priorities
- Ability to work well in a team environment
- Outstanding written and oral communication skills
- Demonstrated computer skills, specifically Outlook, Word, Excel, and PowerPoint. Microsoft Project and Auto-Cad are a big plus
- Must demonstrate Osler's Values of Respect, Excellence, Service, Compassion, Innovation and Collaboration
- Holding a valid driver’s license and ability to travel between all hospital campuses

Additional Information

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While we thank all applicants, only those selected for an interview will be contacted. Any inform