Project Administrator

7 days ago

Vaughan, Canada Ambient Mechanical Ltd Full time

**The Project Administrator, **reporting to the Construction Department Manager, is responsible for the effective administration of Construction Project documentation.

**Essential Duties and Responsibilities **include, but are not limited to the following:

- Assist the Project Management Team with construction project documentation including but not limited to project schedules, project updates, submittals, transmittals, etc.
- Maintain accurate work logs of construction activities, job information sheets, and project team rosters.
- Assist in contract administration and submittal log processes to ensure the contract document requirements are met throughout the construction experience.
- Issue Purchase Orders (P.O.’s)
- Maintain databases and update spreadsheets.
- Take and post project review meeting minutes.
- Enroll contractors and issue certificates of insurance.
- Assemble the closeout package including maintenance agreements, equipment information, warranties, and contractor contact information.
- Be trained in and prepared to assist with Construction Department Accounts Payable (A.P.) duties
- All other duties as assigned to meet Company objectives.

**Core Competencies**
- Knowledge of the key elements of a construction project and the corresponding documentation requirements
- Familiar with construction contracts, project delivery methods, and agreements between various parties.
- Able to administer the construction documentation from project commencement, through the construction phase and finally, post-construction.
- Be proficient with MS Excel, SharePoint, and Dynamics CRM

**Education and Professional Requirements**
- High School Diploma
- College or University degree in Business or Construction Administration
- Equivalent combination of education and experience in administration

**Tools & Technology**
- Mobile and laptop computer
- MS Office suite software (Excel, Word, Outlook, MS CRM)
- Experience working with Trimble and Procore would be an asset.

**Working Conditions**
- Ability to attend and conduct presentations and meetings.
- Manual dexterity is required to use desktop computers and peripherals.
- Overtime as required.
- Lifting or moving up to 20 lbs may be required.

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